January 20, 2022

   MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, January 20, 2021 at the hour of 1:00 p.m. The meeting was called to order by Vice President Lee Ahrens. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Office Manager Tony Hindman, employee Erik Persons and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Excused Director: A motion was made to excuse Director Gary Fuchser; motion carried.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of December 16, 2021; motion passed.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. Vice President Ahrens declared the items as informational items requiring no Board action.

Action Items: Vice President Ahrens turned the meeting over to District Counsel Curtiss to conduct the election of officers. A nomination was made to elect the same slate of officer positions as currently held. A motion was made to cease nominations and cast a unanimous ballot for the slate of officers; Gary Fuchser as President, Lee Ahrens as Vice President, Chris Garrett as Secretary, Marcus Sandberg as Treasurer, Bruce Troester as Assistant Treasurer, Chance Briscoe as the NREA Director and Lucas Bear as the Tri-State Director; motion passed and the meeting was turned back to Vice President Ahrens.

The Board of Directors considered whether a change was necessary to the NRPPD Charter related to voting districts due to the recently completed 2020 US Census. Nebraska Statute 70-612 allows that voting subdivisions are exempt from the regulation requirement to analyze population changes so long as county or voting precinct lines are followed. Since that is true, a motion was made to affirm that no changes are necessary to the Charter; motion passed.

The board previously adopted a motion at an emergency meeting to submit a conditional notice to withdraw from Tri-State in effect December 29, 2021 based upon a pending FERC ruling on a
buyout method. A motion was made to ratify that decision and reaffirm the withdrawal notice; motion carried with Director Bear abstaining.

The board considered an engagement letter for audit services for years ending 2021 through 2023. The cost of services were proposed to be $9,500, $9,750 and $10,000 for each of the three years. A motion was made to accept the audit engagement letter with DeCoria, Blair and Teague for three years; motion passed.

Financial Report: Manager Briscoe reviewed the preliminary operating statement for December, however since the month closing is not final, no action was taken.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month and noted NRPPD expects to hire a lineman in February.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at the Tri-State Board Committee Meetings; (2) attendance at the NRECA CEO Close-up; (3) attendance at a Tri-State Manager Meeting; and (4) recent developments in the Tri-State matter before FERC.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, working to increase coal reserves, a planned Eastern CO Transmission Expansion project to cost approximately $185M, extra market power purchases due to price and coal reserves, and the annual peak of 2021 was set on July 19 at 3,010 MW.

Items for Next Agenda: The next meeting date was set for February 16
th at 1:00 pm.

Legal Update: Reserved for Executive Session.

Other Business: None.

Executive Session: A motion was made to enter Executive Session at 2:10 p.m. to discuss litigation matters; motion carried with Director Bear abstaining and Director Bear left the meeting. A motion was made to exit Executive Session at 3:05 p.m.; motion carried.

Adjourn: The meeting was adjourned at 3:06 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary

 

February 16, 2022

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 


A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, February 16, 2022 at the hour of 1:00 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Office Manager Tony Hindman, employee Terry Knapp and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of January 20, 2022; motion passed.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: The Board was presented with a proposed revision to Policy 501 which set some fees higher beginning in 2022. After discussion, a motion was made to accept the revised policy; motion passed.

Management then presented the Board with a proposal to advance funds from the newly adopted PowerVision loan facility provided by CFC. It was discussed that NRPPD needed to pay off a Line of Credit which was advanced in 2021 in the amount of $750,000. However, after discussion regarding expected supply issues, inflationary impacts on material purchases and expected interest rate increases, a motion was made to advance $1,500,000 now on a 25 year term and have management come back with additional information next month to review if additional long term debt would be prudent to increase inventory stock further; motion passed.

Financial Report: Manager Briscoe reviewed the operating report for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.


Staff Reports: The staff made the following reports and answered Board questions:

          a. Operations Manager Olson reviewed the Outage Report for the previous month and an issue with a bushing at a substation discovered during routine testing.
          b. Member Service Representative Tlustos reviewed the scholarship applications received, achievement of 100% ACRE for board and management, and reviewed a
              potential solar installation that the City of Chadron is discussing with NRPPD.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at the NREA Board Meeting and Legislative Reception; (2) attendance at the NREA Manager’s Meeting and testifying at the Natural Resources Committee on LB 1045; (3) attendance at a Western United Board Meeting and the heavy discussion of supply chain issues; (4) attendance at the Tri-State Rate Committee which was essentially review of past actions on Tri-State rates; and (5) recent developments in the Tri-State matter before FERC.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, the board held a strategic planning session, Tri-State used approximately $70M of deferred revenue last year, there was concern from the board over holding the rate reductions agreed to during the FERC settlement, the Rifle gas generation plant is set to close in 2022, and that the hydrogen generation plant conversion at Escalante is still moving forward.

Items for Next Agenda: The next meeting date was set for March 17, 2022 with the time to be announced. The review of inventory and additional Long Term Debt will be reviewed.

Legal Update: None.

Other Business: None.

Executive Session: A motion was made to enter Executive Session at 2:06 p.m. to discuss litigation matters; motion carried with Director Bear abstaining and Director Bear left the meeting. A motion was made to exit Executive Session at 3:07 p.m.; motion carried.

Adjourn: The meeting was adjourned at 3:08 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary



 

March 17, 2022

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, March 17, 2022 at the hour of 11:30 a.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Office Manager Tony Hindman, employee Drew Loutzenhiser, District Counsel Terry Curtiss, Rick Nelson NREA Interim CEO, and Greg Strehle NREA Vice President.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

NREA Discussion: Rick Nelson and Greg Strehle were introduced from NREA to review the current state of NREA. Mr. Nelson began with an introduction of himself and then introduced Mr. Strehle. Mr. Strehle discussed the purpose of NREA and mission of NREA to provide value to the membership.  Upon conclusion of the NREA Discussion the meeting was suspended to have lunch at 12:05.

Mr’s Nelson and Strehle left the meeting and President Fuchser called the meeting back into session at 12:45.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of February 16, 2022; motion passed.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: Management discussed some extra equipment that has been ordered but then management discussed additional time was needed to compile other quotes and delivery dates to consider further material inventory stock and the corresponding Long Term Debt that may be required. A motion was made to table the Long Term Debt Discussion until the next meeting; motion carried.


Financial Report: Manager Briscoe reviewed the operating report for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month and informed the Board that an employment offer has been made and accepted
              for a new lineman to begin in May.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at a MDM Meeting; (2) the on-site portion of the annual financial audit has concluded with no outstanding issues and final report expected in early April; (3) attendance at a Basin Manager’s Conference; (4) attendance at the Tri-State Rate Board Meeting; and (5) recent developments in the Tri-State matter before FERC.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, increasing stockpiles of coal at generation stations, net margins for 2021 were $26M after use of $78M of deferred revenue, REC’s from solar, wind and hydro and that Tri-State implemented the FERC Settlement 2% rate reduction as of March 1
st.

Items for Next Agenda: The next meeting date was set for April 21, 2022 at 1:00 pm. An audit report and review of inventory and additional Long Term Debt set for the next meeting.

Legal Update: None.

Other Business: None.

Executive Session: A motion was made to enter Executive Session at 2:10 p.m. to discuss litigation matters; motion carried with Director Bear abstaining and Director Bear left the meeting. A motion was made to exit Executive Session at 3:09 p.m.; motion carried.

Adjourn: The meeting was adjourned at 3:10 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary


 

April 21, 2022

 

 

MINUTES OF REGULAR MONTHLY MEETING

OF

THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, April 21, 2022 at the hour of 1:0 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Member Service Representative Les Tlustos, employee Toby Rasmussen, and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of March 17, 2022; motion passed.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: Brandon Blair from DeCoria, Blair and Teague joined the meeting by phone to present their audit findings for year ending 2021. The audit report included a clear and unqualified opinion as to all material respects of the financial statements being fairly presented. Upon conclusion of the presentation, Brandon left the meeting and a motion was made to accept the audit report as presented; motion carried.

Legal Report: Mr. Curtiss began his legal report with a quick overview of the recent FERC activities. Mr. Briscoe then supplied additional information as it related to other events regarding the FERC proceeding on the CTP, such as depositions, preparations for the upcoming hearing and an expectation of the timeline for conclusion of the proceeding. Additionally a couple recent rulings from FERC were discussed. First was a ruling from the Commission that the conditional withdrawal notices that United, NRPPD and Poudre Valley have submitted are invalid. Second was a ruling by the Chief Judge to dismiss a motion made by Tri-State to compel responses from
United and Guzman Energy which had been withheld under the confidentiality established by the Joint Interest Agreement signed between United, NRPPD and Guzman. The next phase is a hearing scheduled for the first two weeks of May, 2022 and expected recommendation by the judge in late July or early August.


Action Items: A discussion was held regarding a carry over item related to additional long-term debt for materials. Due to the supply chain problems and it being unlikely to receive large quantities of materials it was the consensus of the Board to continue to order material but not to extend additional debt at this time. No action was taken.

Management then presented options to replace the current riding lawn mower that has fallen in some disrepair. After discussion and consideration, a motion was made to approve purchase of an EGo electric riding lawn mower in the amount of $7,000; motion carried.

Policy 501, Fees, was considered. The change was to establish a single amount due for work being conducted by employees after-hours and on weekends for work related to customer services. After discussion, a motion was made to accept the recommended changes; motion carried.

A discussion was held regarding changes to the retirement plan documents. The two items to be changed related to additional options for employees to invest and to add the Board President as a trustee of the plan. The actual document was still being drafted by the retirement plan administrators. A motion was made to authorize management to sign the documents upon completion; motion carried.

Financial Report: Manager Briscoe reviewed the operating report for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month and discussed some back feed connections currently in place.
          b. Member Service Representative Tlustos discussed large interest in solar development and several calls fielded in that regard.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at Tri-State’s Annual Meeting; and (2) Activities of the Tri-State manager’s meeting and Rate Committee.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting and Annual Meeting, where among other things he discussed operating statistics for the previous month, recent reports received from Tri-State regarding FERC proceedings, and that there were no changes to the Executive Committee during the re-organization vote.

Items for Next Agenda: None.

Other Business: None.


Adjourn: The meeting was adjourned at 3:53 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary


  

May 26, 2022


MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 


A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, May 26, 2022 at the hour of 1:0 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Member Service Representative Les Tlustos, employee Denny Thorson, District Counsel Terry Curtiss, customer Kevin Christy, and scholarship recipients Sam Hindman and Ashley Tobiasson.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of April 21, 2022; motion passed. A motion was made to accept the minutes of the Special Meeting held April 29, 2022; motion passed, Director Bear abstained.

Public Comments: Director Troester introduce Mr. Christy as his guest to observe the meeting.

Scholarship Recipients: Mr. Tlustos reviewed that NRPPD selects recipients for four scholarships and the qualifications for selection. He then introduced the recipient of the Arbor Wealth Scholarship, Ashley Tobiasson. He then introduced one of the two Tri-State Scholarship recipients, Sam Hindman. Each of the recipients gave a brief overview of their future plans. The other two recipients were not able to attend the meeting. The other Tri-State recipient was Tatianna Higgins and the Basin recipient was Jacey Garrett.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: The Board reviewed their action from the Special Meeting held April 29th. A motion was made to ratify their action of submitting a non-conditional withdrawal notice from Tri-State; motion passed, Director Bear abstained.

Financial Report: Manager Briscoe reviewed the operating report for the previous month. Amotion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for theprevious month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month and mentioned that a new employee has been hired, Cole Coss.
          b. Member Service Representative Tlustos discussed that no students have submitted application for the Youth Energy Leadership camp. Also, discussed were that                82 accounts have been signed up in the Irrigation Load Control Program.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at NREA’s Manager Meeting; (2) activities of the Tri-State Rate Committee; (3) the Western United Board Meeting and the continued challenges due to supply chain issues; and (4) attendance at a MDM Meeting at Wheat Belt. Lengthy discussion was held on the two-week hearing at FERC on the Tri-State exit methodology and questions about the next steps in the process. Finally, a ruling by the judge on the Stated Rate reserve issues was posted at the FERC. Tri-State was not successful in defending their positions against most of United Power’s protests.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, low water levels at Amity and Lake Powell, expected rate increases from WAPA due to low hydro levels, fires in New Mexico, and changes to the financial forecast to use $32M of deferred revenue instead of booking an additional $25M to deferred revenue.

Items for Next Agenda: None.

Legal Report: None.

Other Business: None.

Adjourn: The meeting was adjourned at 2:52 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary
 

 

June 23, 2022

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 

A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, June 23, 2022 at the hour of 1:00 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Member Service Representative Les Tlustos, employee Kelly Troester, and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of May 26, 2022; motion passed.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: None.

Financial Report: Manager Briscoe reviewed the operating report for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month.
          b. Member Service Representative Tlustos one student plans to attend the Youth Energy Leadership Camp this year and requested to have any Directors that                          wanted to participate in the parades to contract Les.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at Tri-State’s Board Meeting; (2) a review of the NREA Manager’s Meeting; and (3) an update on the FERC proceedings.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, further reduction of Tri-State employees, the bond buy-back program that Tri-State has initiated, many renewable projects have been delayed due to supply chain issues, and that the Board voted no to supply a substation transformer to a substation serving United Power since they have given their withdrawal notice.

Items for Next Agenda: None.

Legal Report: None.

Other Business: None.

Adjourn: The meeting was adjourned at 1:58 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary
 

July 28, 2022

 MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, July 28, 2022 at the hour of 1:00 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Member Service Representative Les Tlustos, and District Counsel Terry Curtiss.
Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of June 23, 2022; motion passed.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: A motion was made to appoint Manager Briscoe as the Voting Delegate for the upcoming NRECA Region VII meeting; motion carried.

Financial Report: Manager Briscoe reviewed the operating report for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month and mentioned that tree cutters have completed work for 2022.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at Tri-State’s Board Meeting held virtually; (2) a review of the Tri-State Manager’s Meeting; (3) an update on the FERC proceedings; and (4) a review of the EPRI Electrification 2022 Conference.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, problems reported on a software conversion project and that Mr. Reif has announced his upcoming retirement as Corporate Counsel.

Items for Next Agenda: None.

Legal Report: None.

Other Business: None.

Executive Session: A motion was made to enter Executive Session to discuss legal matters; motion carried with Director Bear abstaining. Director Bear left the meeting and the Board entered Executive session at 2:06 p.m. A motion was made to exit Executive Session at 2:35 p.m.; motion carried.

Adjourn: The meeting was adjourned at 2:36 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary
 

August 24, 2022

 

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 

A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, August 24, 2022 at the hour of 1:00 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Member Service Representative Les Tlustos, Foreman Abe Young, and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of July 28, 2022; motion passed.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: The Board was presented with an option to renew a contract with Tri-State to extend sales of Renewable Energy Credits until February, 2023. The pricing is for $1.00 per REC with an expectation that pricing may increase next year. A motion was made to renew the contract as presented and authorize Manager Briscoe to sign on behalf of NRPPD; motion carried.

Manager Briscoe discussed an option to purchase an electric pickup truck. The option would be to accelerate the vehicle replacement plan by one year for a staff truck. Discussion was held regarding the appropriateness of the current vehicle rotation plan and whether one should be replaced with an electrified vehicle. The Board requested additional information to be provided at the following meeting. No action was taken.

Financial Report: Manager Briscoe reviewed the operating report for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month, discussed that Cole completed his probation period and has been submitted for
              apprenticeship, and that NRPPD has filed an insurance claim on a substation regulator.
          b. Member Services Representative Tlustos discussed the upcoming parades and requested that interested drivers contact him.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at Tri-State’s Board Meeting; (2) Tri-State Rate Committee; (3) participation at the NREA Board Meeting in Scottsbluff; (4) a brief update on FERC CTP docket with expectation of initial decision coming the end of September; and (5) discussion with some potential future power suppliers and consultants that may help provide advice on selection of a future power supplier.

At 2:35 p.m. Director Garrett was excused and left the meeting.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, potential reliability issues west of the Mississippi, new $40M expense disclosed during the Finance Committee, and that the Board may consider mitigation of deferred revenue needs by altering the Financial Goals policy.

Items for Next Agenda: Vehicle replacement discussion and consider electric truck purchase.

Legal Report: None.

Other Business: None.

Executive Session: None.

Adjourn: The meeting was adjourned at 2:45 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary
 


 

September 26, 2022

 

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 

A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Monday, September 26, 2022 at the hour of 1:00 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Member Service Representative Les Tlustos, Apprentice Lineman Cole Coss, and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Excuse Director Attendance: A motion was made to excuse Director Smith from the meeting;motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of August 24, 2022; motion carried.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: Manager Briscoe presented materials related to NRPPD’s vehicle replacement plan and savings achieved from the electric vehicle. The presentation included historical information developed in the past to establish a rotation plan and to spread out purchases so as to not have a year with a very large expenditure. The consensus of the board was to continue with the previously established plan. Next was a discussion contrasting expenses associated with operation of the electric vehicle compared to IRS mileage reimbursement or ownership of a similar gas vehicle. After discussion a motion was made to authorize management to purchase a new electric pickup: Ahrens – aye, Bear – aye, Fuchser – aye, Garrett – aye, Sandberg – aye, and Troester – no; motion carried.

Financial Report: Manager Briscoe reviewed the operating report for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month and finishing up construction projects for the year.
          b. Member Services Representative Tlustos discussed rebates process for riding lawn mowers and announced the winner of the electric chainsaw.
          c. The automated delinquent message was reviewed by the board and a brief overview was given related to a network monitoring program that is being tested.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at Tri-State’s Board Meeting; (2) Tri-State Rate Committee; (3) attendance at a CFC meeting for 100% borrowers; and (4) a brief discussion about potential future power suppliers and indicative pricing being received.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, building up coal supply inventory, and continued financial condition being affected negatively with a year to date shortfall of about $88M from budget forecast.

Items for Next Agenda: Irrigation Load Control review.

Legal Report: Update on the appeal by United Power regarding FERC’s jurisdiction over TriState and notice being given during an NREA legal seminar that federal agencies are likely to begin stricter enforcement in the coming year.

Other Business: None.

Executive Session: None.

Adjourn: The meeting was adjourned at 3:29 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary
 

 

October 27, 2022

  MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Monday, October 27, 2022 at the hour of 1:00 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Lynden Smith and Bruce Troester.

Also present were Operations Manager Ron Olson, Member Service Representative Les Tlustos, Office Manager Tony Hindman, and Line Superintendent Trampas Belknap.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Excuse Director Attendance: A motion was made to excuse Director Sandberg from the meeting; motion carried.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of September 26, 2022; motion carried.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: Line Superintendent Belknap reviewed small bucket trucks and reviewed quotes received from two vendors. Recommendation was to approve quote from Altec, partially because of their maintenance program. A motion was made to accept management’s recommendation to order 2 small bucket trucks from Altec; motion carried.

Financial Report: The Board reviewed the operating report for the previous month and asked a series of questions to Operations Manager Olson. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:

          a. Operations Manager Olson reviewed the Outage Report for the previous month, gave an overview of results from pole testing, reviewed construction on the Flats
          Substation, discussed backfeeds for NPPD while substation work was completed, and discussed that NRPPD will be selling an electric UTV.
          b. Member Services Representative Tlustos reviewed options for community investment for the American Legion Hall in Gordon and option to get matching funds                from Basin.
          c. Office Manager Hindman discussed a cybersecurity program that has been tested over the last few months and plans to complete alternate testing with NISC and            put into the 2023 budget.

General Manager’s Report: Operations Manager Olson reviewed the written manager’s report with particular attention to the supply chain issues discussed at Western United and forecast shortfalls on the Tri-State financial reports.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for the previous month, shortfall from the 2022 forecasts, that Basin hit their highest ever peak in August 2022, and that he was excused from the Executive Session where the FERC matter was discussed.

Items for Next Agenda: Irrigation Load Control review, 2023 Budget Review and the meeting date for November was set for the 22nd at 1:00 pm.

Legal Report: None.

Other Business: None.

Executive Session: None.

Adjourn: The meeting was adjourned at 2:51 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary

 

 

November 22, 2021

 

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, November 22, 2021 at the hour of 1:00 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Office Manager Tony Hindman, Member Service Representative Les Tlustos, employee Craig Housh and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Director Excused: A motion was made to excuse Director Sandberg; motion carried.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of October 28, 2021; motion carried.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: Manager Briscoe discussed continued development of the 2022 Irrigation Load Control Program but did not have a final plan for approval. This item will be added to the agenda the following month.

Financial Report: Manager Briscoe reviewed the operating report and load charts for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month, and upcoming line switching with NPPD and Tri-State G&T.

          b. Member Service Representative Tlustos reviewed some of the changes for the 2022 rebate program and a Tri-State consumer survey currently being circulated.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at the Tri-State Board Committee Meetings held virtually; (2) attendance to the Basin Annual Meeting in Bismarck; (3) attendance at MDM held at PREMA; and (4) presented a preliminary 2022 budget forecast to be considered for approval at the December meeting.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for October, purchase power including Basin and WAPA, capital credit refunds of $493M since 1957, $979M capital credits allocated still on the books to retire, and Tri-State dealing with mandatory vaccinations for federal contractors.

Items for Next Agenda: Irrigation Load Control program and 2022 Budget.

Legal Update: None.

Other Business: None.

Executive Session: A motion was made to enter Executive Session at 3:00 p.m. to discuss litigation matters; motion carried with Director Bear abstaining and Director Bear left the meeting. A motion was made to exit Executive Session at 4:14 p.m.; motion carried.

Adjourn: The meeting was adjourned at 4:15 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary


 

 MINUTES OF BUDGET HEARING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

A Budget Hearing was held on December 16, 2021 at the hour of 1:00 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Chris Garrett, Gary Fuchser, Marcus Sandberg, Lynden Smith, and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Office Manager Tony Hindman, Member Service Representative Les Tlustos, employee Brad Johnson and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Order of Business: A motion was made to accept the Order of Business; motion carried

2022 Budget Review: Manger Briscoe reviewed presentation that was made in November regarding the 2022 Budget with slight modifications for plant items. Several questions were asked by the Board and discussion was held.

Adjournment: After questions were reviewed, President Fuchser declared the meeting adjourned at 1:15 p.m.


APPROVED:

____________________________________
President
____________________________________
Secretary-Treasurer

  

December 16, 2021

 

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT


 

A regular meeting of the Board of Directors of Northwest Rural PPD was held at the headquarters Thursday, December 16, 2021 at the hour of 1:15 p.m. The meeting was called to order by President Gary Fuchser. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Lynden Smith and Bruce Troester.

Also present were General Manager Chance Briscoe, Operations Manager Ron Olson, Office Manager Tony Hindman, Member Service Representative Les Tlustos, employee Brad Johnson and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes of the Regular Meeting of November 22, 2021; motion carried.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for the previous month were reviewed. President Fuchser declared the items as informational items requiring no Board action.

Action Items: Manager Briscoe referenced the Budget Hearing and presentation of the budget forecast for 2022. A motion was made to accept the 2022 Budget as presented; motion passed.

Financial Report: Manager Briscoe reviewed the operating report and load charts for the previous month. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics and safety report for the previous month. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:
          a. Operations Manager Olson reviewed the Outage Report for the previous month and the JT&S Committee at NREA Board Meeting.
          b. Member Service Representative Tlustos discussed the scholarship applications have been sent to local schools and that Tri-State will again provide scholarships.
          c. Office Manager Hindman reviewed actions from the Public Information Committee meeting at the NREA Board Meeting.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) attendance at the Tri-State Board Committee Meetings; (2) attendance to the MidWest Electric Consumers Annual Meeting; (3) attendance at the NREA Annual Meeting; and (4) recent developments in the Tri-State matter before FERC.

Tri-State Report: Director Bear gave a report on the Tri-State board meeting where among other things he discussed operating statistics for November, coal reserves being low at the Springerville plant, TerraPower plans to install a pilot test project for small modular nuclear reactor in Wyoming, FERC docket review regarding the Contract Termination Payment, and Patronage Capital Credit retirement plans for 2021 of $10 million.

Mid-West Electric Consumers Annual Meeting: Director Smith gave a report on some of the topics covered at the meeting such as WAPA’s drought conditions affecting lake levels in Colorado, low levels in dams on the Missouri River, and a presentation from Lincoln Electric System regarding electric vehicles.

Items for Next Agenda: None.

Legal Update: District Counsel Curtiss updated the Board that the next Nebraska legislative session will be a short session and that a main component of the actions will decisions on how to spend over $1 billion federal dollars received by the state.

Other Business: None.

Executive Session: A motion was made to enter Executive Session at 2:30 p.m. to discuss staff wages for 2022; motion carried. A motion was made to exit Executive Session at 3:12 p.m.; motion carried.

Staff Wages: A motion was made to approved staff wages as recommended; motion carried.

Executive Session: A motion was made to enter Executive Session at 3:13 p.m. to discuss litigation matters; motion carried with Director Bear abstaining and Director Bear left the meeting. A motion was made to exit Executive Session at 4:01 p.m.; motion carried.

Adjourn: The meeting was adjourned at 4:02 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary-Treasurer