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Board Meeting Minutes

 

January 21, 2019

 

MINUTES OF REGULAR MEETING OF DIRECTORS

  
The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District January 21, 2019 at 1:00 PM.

The meeting was called to order by the vice president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Lucas Bear, and Christopher Garrett. Gary Fuchser was absent

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Trampas Belknap, line superintendent; and Terry Curtiss, District Counsel.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

The Oath of Office was read and signed by Lucas Bear, Christopher Garrett, and Marcus Sandberg as duly elected directors at the General Election held in November of 2018.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Lee Ahrens, seconded by Terry Terrell, that the minutes of the meeting held December 20, 2018 be approved as published and provided to all directors on January 14th; motion carried.

A motion was made by Lee Ahrens to excuse Gary Fuchser from the meeting, and seconded by Lucas Bear; motion carried.

At 1:05 PM Bruce Troester requested Terry Curtiss act as President Pro Tem for the election of board president. A motion was made by Terry Terrell, duly seconded by Christopher Garret to nominate Bruce Troester for President. A motion was made by Bruce Troester, seconded by Christopher Garret to nominate Terry Terrell for President. A motion was made by Lucas Bear, seconded by Marcus Sandberg to cease nomination. Votes cast for Bruce Troester; Lee Ahrens, aye; Bruce Troester, abstain, Lucas Bear, aye; Christopher Garrett, aye; Marcus Sandberg, aye; and Terry Terrell, aye; Bruce Troester elected as President.

Terry Curtiss turned the meeting over to Bruce Troester at 1:15 PM.

A motion was made by Lee Ahrens, seconded by Bruce Troester to nominate Christopher Garrett for Vice President. A motion was made by Terry Terrell, seconded by Lucas Bear to cease nomination and cast a unanimous vote for Christopher Garrett; motion carried.

A motion was made by Marcus Sandberg, seconded by Terry Terrell to nominate Lee Ahrens for Secretary. A motion was made by Terry Terrell, seconded by Lucas Bear to cease nomination and cast a unanimous vote for Lee Ahrens; motion carried.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to nominate Terry Terrell for Treasurer. A motion was made by Lucas Bear, seconded by Lee Ahrens to cease nomination and cast a unanimous vote for Terry Terrell; motion carried.

A motion was made by Terry Terrell, seconded by Lee Ahrens to nominate Marcus Sandberg for Assistant Treasurer. A motion was made by Lee Ahrens, seconded by Lucas Bear to cease nomination and cast a unanimous vote for Marcus Sandberg; motion carried.

A motion was made by Marcus Sandberg, seconded by Terry Terrell to nominate Gary Fuchser as NRPPD’s Director for the Tri-State Board. A motion was made by Lucas Bear, seconded by Marcus Sandberg to cease nomination and cast a unanimous vote for Gary Fuchser; motion carried.

A motion was made by Lee Ahrens, seconded by Marcus Sandberg to nominate Terry Terrell as NRPPD’s Director for the NREA Board. A motion was made by Marcus Sandberg, seconded by Lucas Bear to cease nomination and cast a unanimous vote for Terry Terrell; motion carried.

A motion was made by Christopher Garrett, seconded by Marcus Sandberg to appoint Lucas Bear to the NRPPD Scholarship Committee; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of December.

A motion was made by Lee Ahrens, seconded by Lucas Bear to approve additional proposed 2019 Rates; motion carried.

Arlene reviewed the December financial reports. Chance reviewed the load charts for December.  A motion was made by Lee Ahrens, seconded by Lucas Bear to accept the December financial reports; motion carried.

Ron reviewed the Safety Statistics for December. NRPPD has worked 105,557 hours without a disabling injury. The training that occurred during the month was reviewed. The accidents and incidents for the month of December were discussed. The preliminary February Safety Meeting Agenda was reviewed.  A motion was made by Lucas Bear, seconded by Marcus Sandberg to accept the December Safety Report; motion carried.

Ron reviewed the December Outage Report. There were 140 customers out during the month for a total of 43 hours. Ron informed the Board that one outage was public caused when a line was shot down causing 49 customers being out of power for a total of 138.8 customer hours.

Ron gave the Board an update on the Gordon solar project for their city wells. It is partially complete they are still working with the State Electrical Inspector for approval on the installation.  

Ron informed the Board that NRPPD is still waiting to hear if the Mitigation Plan has been accepted.

Les handed out the 2019 ACRE information to the Board and explained the program and how the contributions are used. Les stated that in 2018 NRPPD Staff and Board were 100% contributors to the ACRE Program.

Trampas reviewed the Vehicle Replacement Plan for light pickups, line pickups, and large trucks. Trampas explained that NRPPD previously completed a study on the maintenance cost of each vehicle type and found a life cycle to vehicle type and based the replacement projections on that study.

Chance reported on the Tri-State contract committee discussion and the impact of a potential bylaw changes. Chance stated that he was nominated and elected from the Nebraska group to the Basin MAC.

Chance also reported on the NRECA CEO Meeting. Topics discussed were new technologies, strategic planning, national economic updates, and activities of the lobbying efforts of NRECA. 

Terry Curtiss discussed the DMEA filing with the Colorado PUC and Tri-State’s position on the PUC filing.

Terry Terrell and Marcus Sandberg resigned as treasurer and assist treasurer.

A motion was made by Lee Ahrens, seconded by Lucas Bear to re-open elections; motion carried.

A motion was made by Lucas Bear, seconded by Christopher Garrett to nominate Marcus Sandberg for Treasurer and Terry Terrell as Assistant Treasurer. A motion was made by Lucas Bear, seconded by Lee Ahrens to cease nomination and cast a unanimous vote for Marcus Sandberg, Treasurer and Terry Terrell, Assistant Treasurer; motion carried.

A motion was made by Terry Terrell to go into an executive session at 3:12 PM to discuss property disbursement, the motion was seconded by Christopher Garrett; motion carried.

A motion was made by Lucas Bear, seconded by Terry Terrell to come out of executive session at 3:30 PM; motion carried.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to direct Chance to pursue listing the Crawford Building for sale; motion carried.

The February meeting was tentatively scheduled for February 21st at 1:00 PM.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:32 PM.

 

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

February 28, 2019

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

(unapproved)

 

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District February 28, 2019 at 1:00 PM.

 The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Lucas Bear, Christopher Garrett, and Gary Fuchser.

 Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Darren Drabbels, employee; John Parker, Dean Hubbuck, and Jerry Marizza, United Power, Inc..

 The Open Meeting Law posting was acknowledged.

 All votes are unanimous upon a roll call vote unless noted.

 A motion was made by Lee Ahrens, seconded by Marcus Sandberg to accept the order of business as published and supplemented at this meeting; motion carried.

 John Parker, CFO United Power, Inc., discussed recommended changes to the Tri-State all requirements contact to a partial requirements contact. Potential changes to the Tri-State Contract would be partial requirements, more control of generation mix, more control of pricing, flexibility to meet utility’s needs, and minimize impact to utility members. John also reviewed the historic electric utility model and the future utility model, which included battery storage, renewables, dropping generation prices, load growth, attracting businesses, and meeting customer needs. John stated that he would like to see Tri-State’s By-Law Amendment include a partial requirements membership. A discussion with the NRPPD Board followed.

 John Parker, Dean Hubbuck, and Jerry Marizza, United Power, Inc. left the meeting at 2:20 PM.

A motion was made by Lee Ahrens, seconded by Lucas Bear, that the minutes of the meeting held January 21, 2019 be approved as published and provided to all directors on February 21st; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of January.

 A discussion was held on voting and alternate for the Tri-State Special Meeting and the Tri-State Annual Meeting. A motion was made by Lucas Bear to appoint Gary Fuchser as the voting delegate and Chance Briscoe as the alternate for the Tri-Sate Special Meeting. The motion was seconded by Gary Fuchser; motion carried. A motion was made by Lee Ahrens to appoint Chance Briscoe as the voting delegate and Gary Fuchser as the alternate for the Tri-Sate Annual Meeting. The motion was seconded by Terry Terrell; motion carried.

                        

Chance discussed the San Isabel Electric Association, Inc. proposed Resolution to improve wholesale electric power costs to the member-owners of Tri-State G & T. A discussion followed with a motion being made by Terry Terrell, seconded by Lee Ahrens to copy the San Isabel Resolution and send the Resolution to Tri-State in support of improving wholesale electric power costs; motion carried.

Arlene reviewed a list of unpaid accounts for 2018 in the amount of $2,259.37. A motion was made by Gary Fuchser, seconded by Lucas Bear to approve the transfer of unpaid accounts to the Reserve for Uncollectible Accounts; motion carried.

Chance explained a proposed irrigation rate option that would allow a customer to run their system off peak, 10:00 PM to noon, and lower their irrigation cost with an off peak demand charge. A motion was made by Marcus Sandberg, seconded by Lucas Bear to approve proposed 2019 Irrigation Rate option; motion carried.

Arlene reviewed the January financial reports. Chance reviewed the load charts for January.  A motion was made by Gary Fuchser, seconded by Terry Terrell to accept the January financial reports; motion carried.

Ron reviewed the Safety Statistics for January. NRPPD has worked 440,166 hours without a disabling injury. The training that occurred during the month was reviewed. The accidents and incidents for the month of January were discussed. The preliminary March Safety Meeting Agenda was reviewed.  A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the January Safety Report; motion carried.

Ron informed the Board that a regulator in the Scott Substation reported a fault.  The regulator has been taken off line and will be sent in for repairs.

Ron informed the Board that NRPPD did not qualify for Mitigation Funds from NEMA.

Ron reviewed the January Outage Report. There were 113 customers out during the month for a total of 33 hours.

Les updated the Board on the 2019 Basin and Tri-State Scholarship applications that were received. The committee has met and selected the winners for the 2019/2020 school year.

Chance informed the Board that Tri-State has announced the offer and acceptance of Duane Highly to be the new CEO of Tri-State. Chance discussed the DMEA issues with the Board.

Chance has been asked to replace a Tri-State employee on the EPRI (Electric Power Research Institute) team for Project 18 – Electric Transportation. Chance also reported on activities from the NREA Manager’s Meeting and the Tri-State member Resource Planning Meeting he attended.

Terry Terrell reported on the NREA Legislative Meeting. Terry informed the Board the Northeast Nebraska PPD’s membership with NREA will be effective April 1st. Terry also reported on several Legislative Bills that are either opposed or supported by NREA member systems.

Lucas Bear, Christopher Garrett, and Marcus Sandberg all attended the New Director Orientation during the NREA Legislative Event.

 

Lee Ahrens and Gary Fuchser met with the Auditors, Decoria, Maichel, Teague, and discussed the 2018 audit of NRPPD’s records.

There being no further business to come before the Board, the president declared the meeting adjourned at 4:20 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

March 29, 2018

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of March 29, 2018 at 1:00 PM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Wayne Cobb, Terry Terrell, Robert Rickenbach, Marcus Sandberg, Lee Ahrens, and Gary Fuchser.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Drew Loutzenhiser, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Bruce Troester, seconded by Lee Ahrens, that the minutes of the meeting held February 22nd be approved as published and provided to all directors on March 15th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of February.

A motion was made by Gary Fuchser, seconded by Terry Terrell to table the 2017 Audit review until the April meeting; motion carried.

Arlene reviewed the February financial reports, and Chance reviewed the load charts for February.  A motion was made by Gary Fuchser, seconded by Terry Terrell to accept the February financial reports; motion carried.

Ron reviewed the Safety Statistics for February.  The Safety Report was discussed including the accident, incidents and the training that occurred during the month. The preliminary Agenda for the April 12th Safety Meeting was reviewed. NRPPD will meet with NPPD after the Safety Meeting to review all existing agreements between NRPPD and NPPD. A motion was made by Bruce Troester, seconded by Marcus Sandberg to accept the February Safety Report; motion carried.

The 2017 Annual Report was reviewed. Chance reviewed graphs on the 2017 revenue and usage for residential, industrial and irrigation rate classes. Graphs on cents/kWh 2010-2016 and 2017 versus 2017 Budget were also viewed and discussed.

Ron reviewed the 2017 irrigation usage history by counties and irrigation types. The 2017 Safety Report and the Safety Objectives for 2017 were. Ron also reviewed the construction for 2017. There was a total of $1.685 million construction dollars spent.

Les reviewed the consumer services report for 2017. Some of the activities that occurred during 2017 were the Tri-State/Touchstone advertising matching funds, Ag in the Class Room, Youth Energy Camp, Youth Tour and the Tri-State and Basin Scholarships awarded to students in NRPPPD’s service territory.

Ron reviewed the February Outage Report. There were 66 customers out during the month for a total of 12 customer hours. The main cause for the outages were prearranged.

Les informed the Board that NRPPD has 100% participation of board and staff in ACRE.

Ron informed the Board that a committee met to discuss the secondary services to irrigation services. At this time the Committee recommends that NRPPD retain ownership of the secondary lines at this time, but will look at the issue again at a later date.

Chance informed the Board that he, Ron and Les met with the Gordon City Manager, Councilperson, and the water department to discuss the their solar project. The City of Gordon is planning to install two twenty kW solar systems at their city well site.

Chance reported on the irrigation meeting NRPPD hosted to discuss the upcoming irrigation season, load control and the situation with the Box Butte Reservoir, unfortunately very few attended.

NRPPD has contacted irrigators that we believe have systems that would be only used for ditch irrigation and may have no water available. We are recommending those systems be placed on Idle Service for this season which would lower their costs.

Chance reported on the Legislative activity that pertains to PPDs’ public records.

Chance shared a Crow Butte load chart with the Board. Crow Butte’s load has dropped off, but it should level out for the remainder of 2018. A discussion was held on the load drop and the effect on NRPDD’s 2018 Forecast. Chance will bring a recommendation to the Board at the next meeting.

Gary Fuchser reported on the Tri-State meeting he attended. Tri-State’s 2017 audit of the consolidated financial statements have been completed, and a clean audit opinion was issued.

Chance informed the Board that the entire management staff team attended the Tri-State meeting and received a tour of the Tri-State facilities.

Items for the April Agenda will be the 2017 Audit Report, and an impact assessment for changes at Crow Butte Resources.

The April meeting is scheduled for April 30th at 9:00 AM.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:20 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

April 30, 2018

MINUTES OF REGULAR MEETING OF DIRECTORS

 

 

The regular meeting of Directors of April 30, 2018 at 9:00 AM.  The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Robert Rickenbach, Marcus Sandberg, Lee Ahrens, and Gary Fuchser.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Toby Rasmussen, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Gary Fuchser, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

 

Bruce Troester joined the meeting at 9:10 AM.

 

A motion was made by Lee Ahrens, seconded by Marcus Sandberg, that the minutes of the meeting held March 29th be approved as published and provided to all directors on April 23rd; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of March.

 

Chance informed the Board that Crow Butte Resources’ load has leveled out and recommended that NRPPD inactivate the Special Industrial Rate and move Crow Butte to the Large Power Rate effective June 1, 2018. A motion was made by Terry Terrell, seconded by Robert Rickenbach to inactivate the Special Industrial Rate and move Crow Butte to the Large Power Rater effective June 1, 2018; motion carried.

 

Brandon Blair, DeCoria, Maichel, Teague, joined the meeting by phone at 9:30 AM to review the 2017 Audit Report. Brandon reviewed the Financial Statements comparing changes from 2016 to 2017. Brandon also made recommendations on the month end and year end closing procedures. Discussions followed and the phone call with Brandon ended at 10:00 AM. Resolution 1-2018 as follows was read:

 

RESOLUTION 1-2018

Acceptance of Audit Report

 

WHEREAS, a report of the audit of this District’s books of account and related records for the calendar year of 2017, made by DeCoria, Maichel, Teague, Certified Public Accountants, was presented to and received by the Board of Directors of the District; and

 

WHEREAS, the Directors find the report completed, in sufficient detail, and otherwise satisfactory; now therefore be it hereby RESOLVED, that the Directors of the Northwest Rural Public Power District accept the audit report as presented; said report covering the audit report as presented; said report for the calendar year of 2017; and

 

BE IT FUTHER RESOLVED, that a copy of said report be filed in Minutes Exhibit Book.

 

A motion was made by Bruce Troester, seconded by Gary Fuchser to approve Resolution 1-2018, Acceptance of Audit Report; motion carried.

 

Chance discussed the letter sent to Rick Gordon, Tri-State Chairman, relating to Tri-State’s Patronage Capital Retirement and Deferred Revenue recommendations. It was the consensus of the Board to support the letter sent to Mr. Gordon.

 

 Chance discussed the two different Tri-State proposals for changes to Policy 115 dealing with Member Systems owned or controlled generation and Member Systems Energy storage devices.

 

Arlene reviewed the March financial reports, and Chance reviewed the load charts for March.  A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the March financial reports; motion carried.

 

Ron reviewed the Safety Statistics for March. The Safety Report was discussed including the accident, incidents and the training that occurred during the month.

 

Ron informed the Board that on June 14th NRPPD has scheduled Safety Presentation by Hector Hernandez. The presentation will be held at the Community Center in Hay Springs and NRPPD has invited others to attend as well. A motion was made by Bruce Troester, seconded by Gary Fuchser to accept the March Safety Report; motion carried.

 

Ron reviewed the March Outage Report. There were 916 customers out during the month for a total of 97 customer hours. The main cause was due to snow and high winds.

 

Chance informed the Board that Staff met with NPPD and reviewed all written agreements between NPPD and NRPPD. NRPPD also had discussions with PREMA personnel to review some of the technology and integration that we’ve deployed.

 

Gary Fuchser reported on the Tri-State Annual Meeting he and Marcus Sandberg attended. Gary reviewed the Tri-State Board elections, and stated that Scott Kelly was a guest speaker at the Annual Meeting. Delta-Montrose Electric Association also stated that they are committed to leaving Tri-State G & T.

 

A motion was made by Bruce Troester to go into an executive session at 11:30 AM to discuss a personnel issues, the motion was seconded by Gary Fuchser; motion carried. Les Tlustos, Toby Rasmussen, and Arlene Lahaye left the meeting.

 

A motion was made by Robert Rickenbach, seconded by Gary Fuchser to come out of executive session at 12:04 PM; motion carried.

 

 There being no further business to come before the Board, the president declared the meeting adjourned at 12:05 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

May 24, 2018

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

 The regular meeting of Directors of May 24, 2018 at 1:00 PM.

 

 The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, and Gary Fuchser. Robert Rickenbach was absent.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Denny Thorson and Tony Hindman employees; Emma Roberts, Cody, Justin and Carey Madsen Scholarship recipients.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the order of business as published and supplemented at this meeting; motion carried.

 

Les explained the scholarship program that is administered by NRPPD.  Tri-State G & T provides the funds for two $500 scholarships and Basin Electric provides the funds for one $1,000 scholarship.  The recipients’ family must receive their power from NRPPD and all applications are reviewed by a selection committee.  The 2018 scholarships were presented by Wayne Cobb and Les Tlustos. Cody Madsen received the $1,000 Basin Electric Scholarship, Emma Roberts and Kylee Garrett each received a $500 Scholarship from Tri-State G & T. Cody and Emma addressed the Board concerning their future plans and where they will be attending college. Les read a letter from Kylee thanking NRPPD for the $500 Scholarship and what her educational plans are for the upcoming year.

 

A motion was made by Bruce Troester, seconded by Terry Terrell, that the minutes of the meeting held April 30th be approved as published and provided to all directors on May 18th; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of April.

 

Arlene reviewed the April financial reports. A discussion was held on the Work Order process and the Work Order activity for the month of April. Chance reviewed the load charts for April and discussed the load projections for Crow Butte Resources.  A motion was made by Bruce Troester, seconded by Marcus Sandberg to accept the April financial reports; motion carried.

 

A motion was made by Lee Ahrens, seconded by Gary Fuchser to excuse Robert Rickenbach from the May meeting; motion carried.

 

Ron reviewed the Safety Statistics for April. NRPPD has worked 74,443 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents for the month of April were discussed, and the June preliminary Safety Meeting Agenda was discussed including the presentation by Hector Hernandez. A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the April Safety Report; motion carried.

 

Ron reviewed the April Outage Report. There were 1650 customers out during the month for a total of 194 customer hours. The main cause was due to storms and high winds.

 

Ron informed the Board that NPPD has reimbursed NRPPD for the fuses at the Hay Springs Sub that were lost in December 2017. Ron is working with Jim Herchenbach, RVW Inc., to submit a Letter of Intent for Grant Funds for PreDisaster Mitigation projects.

 

Ron also reported on the Federated Rural Electric Ins. meeting he attended in Kearney. Federated provided updates on processing claims for both property damage/liability and Workers Compensation.

 

Les stated that he visited the local high schools to promote the Youth Energy Leadership camp, and NRPPD will be sponsoring two campers this year. Les informed the Board that NRPPD has 41 irrigation systems signed up on the Load Control Program for a total of 2,249 kW.

  

Tony reported to the Board on the R3C security program and the steps he has taken to protect and identify security issues for NRPPD.  Tony reported on the Tri-State Cyber Conference he and Chance attended. They felt that more utilities are becoming pro-active towards cyber security.

 

Chance informed the Board that Tony was accepted to the SANS online Cyber Security Training Program through NRECA R3C. Congratulations were given to Tony as he was one of forty selected out of 140 applications from around the county.

 

At the Basin Managers’ Advisory Council meeting there were several items discussed regarding short term and long term prospects at Basin. Basin seems to be taking a big picture view of the utility landscape to determine options for future operations. Another topic raised was that Basin has a “heat rate” whereby customers have separate sub-metering to measure electric heat usage.

 

Chance reported on the Tri-State RDG Council. The topic was the proposed changes to the 115 Policy which gives the parameters for systems using their 5% self-generation contractual allowance.

 

Mike Lewis, CFC, visited NRPPD and Arlene discussed the potential of switching NRPPD’s credit card service to the One Card program offered through CFC. Chance and Mike discussed views of NRPPD financial performance and projected financial metrics, potential of conducting a future strategic planning session, board training that could be requested by NRPPD for new or existing board members, and a review of our existing credit facilities.

 

Gary Fuchser reported on the Tri-State May Board Meeting. Gary stated that Xcel Energy plans on pulling out of the joint application of the Mountain West Transmission Group to join the SPP.

 

Terry Terrell reported on the NREA meeting. At the Legislative Committee Kristen reported that LB 1008, with some amendments, passed. LB 994, Rural Broadband was also discussed and a committee was formed to study Rural Broadband access.

On August 25th JT &S will hold a Lineman’s Rodeo.

 

Les reported that at the Public Information Committee the REN Survey was reviewed and was very positive, 98.4 of readers prefer a hard copy of the magazine.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 3:10 PM.

 

Approved:                                                                                 Signed:

  

_______________________________                                              ______________________________

President                                                                                  Secretary

June 28, 2018

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of June 28, 2018 at 1:00 PM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, Gary Fuchser, Bruce Troester, and Robert Rickenbach.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; and Terry Curtiss, District Counsel.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Bruce Troester, seconded by Robert Rickenbach to accept the order of business as published and supplemented at this meeting; motion carried.

 

A motion was made by Terry Terrell, seconded by Marcus Sandberg, that the minutes of the meeting held May 24th be approved as published and provided to all directors on June 21st; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of May.

 

Chance discussed the complaint DMEA filed under Tri-State Board Policy 316. DMEA’s complaint alleges that Tri-State has refused to provide DMEA with information relating to the 2016 withdrawal of a former Tri-State member, and DMEA is requesting equitable terms for withdrawal from Tri-State.

 

Chance discussed the CFC Integrity Fund request. The purpose of the Integrity Fund is to support cooperatives/public powers facing territorial integrity issues, as well as other challenges that threaten their ability to exist under their business model. A motion was made by Robert Rickenbach, seconded by Gary Fuchser to elect 5% of the 2018 CFC Capital Credit Retirement be retained by CFC for the Integrity Fund; motion carried.

 

Arlene reviewed the May financial and Work Order reports. Chance reviewed the load charts for May and discussed the load factor for the month.  A motion was made by Bruce Troester, seconded by Lee Ahrens to accept the May financial reports; motion carried.

 

Ron reviewed the Safety Statistics for May. NRPPD has worked 77,990 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of May were discussed, and the July preliminary Safety Meeting Agenda was reviewed. A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the May Safety Report; motion carried. Ron informed the Board that Brian O’Bannon has resigned as western Nebraska’s instructor for JT & S.

 

Ron reviewed the May Outage Report. There were 710 customers out during the month for a total of 423 customer hours. The main cause was due to lightning.

 

Ron stated that he has submitted a letter of intent for FEMA the Mitigation Funds. Ron plans to submit a proposed rebuild of line north of Gordon of approximately $300,000  to NEMA for Grant Funds, that if accepted would reimburse 75% of the rebuild cost.

 

A discussion was held on disconnects on irrigation systems and the cost to install a disconnect switch on all irrigation systems. The consensus of the Board was they agreed that the disconnect switch could be of value to both the customer and NRPPD when the irrigator needed to have work done on the irrigation system. The staff was directed to continue to develop a plan to accomplish the plan of disconnects.

 

Chance reported on the NREA Managers’ Meeting. Discussions were held on after storm and Mutual Aid and how requests for Aid should be handled. 

 

 Chance informed the Board of a joint efforts of NRECA and Federated Insurance on a Commitment to Zero Contacts program. Studies have shown that incidents have decreased, but contacts have gone up. The program focuses on four areas 1) Cover ups 2) PPE 3) slowdown 4) job briefings. NRPPD will promote these areas of safety among the lineman through NRPPD’s safety program.

 

Chance discussed Net Metering/Time of Use with the Board. NRPPD is currently working with NISC to solve programming issues with Net Metering/TOU calculations.

 

Chance informed the Board of Federated Insurance’s request the NRPPD change the verbiage in the By-Laws to allow for arbitration to resolve disputes. Chance stated that Terry Curtiss brought up some issues that need to be looked at further before it is brought back to the Board for further discussion.

 

NRPPD has received a request from NEWBA for a contribution to their organization. A discussion was held and it was the consensus of the Board not to make a contribution until benefits are recognized in our area.

 

Gary Fuchser reported on the Tri-State June Board Meeting. Gary stated that Tri-State’s annual budget process will begin at the July meeting. Gary also stated that the Tri-State directors had a strategic planning session and felt it was a better session than in past years.

 

Terry Terrell reported on Safety Meeting he attended with Hector Hernandez who discussed situations on how to handle irate customers and aggressive dogs. All NRPPD employees attended along with employees from Midwest Electric ECC, Chimney Rock PPD, Roosevelt PPD, Wheat Belt PPD and PREMA. It was a very interesting meeting.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 3:06 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

July 31, 2018

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District July 31, 2018 at 1:00 PM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, Gary Fuchser, Bruce Troester, and Robert Rickenbach.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; and Kelly Troester, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Bruce Troester, seconded by Lee Ahrens to table the update on Policy 502 Agenda item until the August meeting; motion carried.

 

A motion was made by Gary Fuchser, seconded by Marcus Sandberg, that the minutes of the meeting held June 28th be approved as published and provided to all directors on July 24th; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of June.

 

Chance explained the proposed CFC Power Vision Loan advance of $1.2 million to the board. A discussion was held on the interest rate options, including a long term variable rate (LTV). Chance recommended a twenty year term with a LTV rate. A motion was made by Robert Rickenbach, seconded by Marcus Sandberg to approve the $1.2 million advance for twenty years with a LTV rate; motion carried.

 

Chance explained the One Card Program with CFC and read Resolution 2-2018:

 

2018-2

CERTIFIED COPY OF MINUTES AUTHORIZING

National Rural Utilities Cooperative Finance Corporation

One Card Program Reimbursement Agreement

 

I, Robert Rickenbach, do hereby certify that: I am the Secretary of Northwest Rural Public Power District (the "District") and further certify as follows:

 

The following is a true and correct copy of excerpts from the minutes of a meeting of the Board of Directors of the District held on July 31, 2018, as they appear in the Minutes Book of the District; the meeting was duly and properly called, with a quorum present and acting throughout; said resolutions were duly adopted thereat; and said resolutions have not been modified or rescinded:

 

"RESOLVED, that the District establish or continue its participation in a corporate credit card program under the terms, conditions and provisions of the One Card Program Reimbursement Agreement (the “Agreement”), and to reimburse CFC, together with interest, for any amounts that CFC is required to pay U.S. BANK on behalf of the District pursuant to the terms of the Agreement; and,                                              

 

RESOLVED, that the General Manager of the District be and is hereby authorized to execute

the Agreement on behalf of the District, to execute any future amendments to said Agreement as such individual may deem appropriate, and to execute such further documents as may be necessary or appropriate in order to comply with CFC's or U.S. Bank’s requirements; and,

 

RESOLVED, that it is the intent of the Board that upon execution and delivery of the Agreement to CFC, and when executed by CFC, the Agreement shall constitute a valid and binding agreement between CFC and the District, enforceable in accordance with its terms; and

 

RESOLVED, that the appropriate officers are authorized to take all other actions they deem advisable to carry out the purpose of these resolutions."

 

IN WITNESS WHEREOF, I have hereunder set my hand and affixed the seal of the District, this 31st day of July, 2018.

 

(Corporate Seal)                                                __________________________________                                                                    

                                                                                                Secretary

 

A motion was made by Gary Fuchser, seconded by Terry Terrell to approve Resolution 2-1018 CFC One Card Program; motion carried.

 

Chance reviewed Policy 501, Fees. The revision is to clarify the fees and when and how NRPPD personnel are to apply the fees.  A motion was made by Bruce Troester, seconded by Lee Ahrens to approve the changes to Policy 501, Fees; motion carried.

 

Chance briefly reviewed NRPPD’s current Policy 502. Recommended revisions will be brought back to the Board at the August Meeting.

 

Arlene reviewed the June financial and Work Order reports. Chance reviewed the load charts for June and discussed the load factor for the month.  A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the June financial reports; motion carried.

 

Ron reviewed the Safety Statistics for June. NRPPD has worked 81,655 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of June were discussed, and the August preliminary Safety Meeting Agenda was reviewed. A motion was made by Terry Terrell, seconded by Gary Fuchser to accept the June Safety Report; motion carried.

 

Ron reviewed the June Outage Report. There were 2354 customers out during the month for a total of 5,224.62 customer hours. The main cause was due to lightning and some trees in lines.

 

Ron informed the Board that NPPD is still planning on feeding off of NRPPD’s Hay Springs Sub while they are rebuilding the NPPD line between Hay Springs and Rushville.

 

Les stated that the City of Gordon plans on moving forward with the installation of two twenty kW solar units at their well site. Under LB 436 NRPPD is mandated to allow a limit of 140 kW of interconnected installations. With the installation of the City of Gordons units NRPPD will have met this limit and in the future any new installation Chance will bring a new rate to the Board for approval for CoGen services.

 

Chance reported that he has been involved in a couple meetings with Tri-State to determine if the Nebraska member could be able to take advantage of Basin’s electric space heating program. This is a special rate offered by Basin only available to heat space, whether for residential or commercial purposes.

 

Chance reported on the Policy 115 Committee Meeting. The committee met for the first time in July. The initial meeting was basically to begin laying out the historical position of the policy for those less familiar. Then there was a series of potential ideas discussed from a list that has been generated over the past few weeks. The committee will meet again in August to resume discussions.

 

At the Tri-State Managers’ Meeting the ARPA project was discussed where Tri-State is in negotiations to take over serving power needs of six Colorado towns that are currently served by the Arkansas River Power Authority. Other topic discussed at the Managers’ Meeting were the potential rebates being developed in 2019 for electric vehicle charging stations, and a current Tri-State projection of an additional $13M excess margin in 2018.

 

Gary Fuchser reported on the Tri-State July Board Meeting. Gary stated that DMEA is requesting buy out figures from Tri-State and has filed a dispute with Tri-State per policy.

 

Chance provided the Board with a proposed letter to be sent to Tri-State and Tri-State member Managers. The letter is in support of DMEA’s request for transparency in the buyout calculation figures. It was the consensus of the Board for Chance and Wayne Cobb to sign the letter to be sent to Tri-State and Tri-State member managers.

 

Item for the August Agenda will be Policy 502 review.

 

Lee Ahrens will plan on attending the Region 7 & 9 Meeting.

                                          

A motion was made by Lee Ahrens to go into an executive session at 3:48 PM to discuss confidential matter related to Tri-State, the motion was seconded by Robert Rickenbach; Robert Rickenbach aye, Terry Terrell aye, Marcus Sandberg aye, Wayne Cobb aye, Lee Ahrens aye, Bruce Troester aye, Gary Fuchser abstained; motion carried. Gary Fuchser, Les Tlustos, Ron Olson, Kelly Troester and Arlene Lahaye left the meeting.

 

A motion was made by Robert Rickenbach, seconded by Marcus Sandberg to come out of executive session at 4:08 PM; motion carried.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 4:09 PM.

 

Approved:                                                                                 Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

August 22, 2018

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District August 22, 2018 at 9:00 AM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, and Robert Rickenbach.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Marissa Curtiss; and Abe Young, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the order of business as published and supplemented at this meeting; motion carried.

 

A motion was made by Marcus Sandberg, seconded by Lee Ahrens, that the minutes of the meeting held July 31st be approved as published and provided to all directors on August 15th; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of July.

 

Chance reviewed Policy 501, Fees. He explained the revision to Policy 501 clarifying the remote disconnect/reconnect fee.  A motion was made by Robert Rickenbach, seconded by Terry Terrell to approve the changes to Policy 501, Fees; motion carried.

 

Chance reviewed proposed changes to Policy 502, Oversized Load Fees. The intent of the policy is to establish reasonable and equitable fees for providing services to movers of oversized loads going through NRPPD’s service territory. A motion was made by Bruce Troester, seconded by Lee Ahrens to approve Policy 502, Oversized Load Fees; motion carried.

 

Kelly Huntley joined the meeting at 9:10 AM. Though the public comment period had already passed, Mr. Cobb recognized Ms. Huntley to address the Board. Ms. Huntley asked about community concerns that NRPPD had been in discussions to sell the utility. The board and manager responded that no such discussions have occurred, nor were being contemplated. Ms. Huntley left the meeting at 9:20 AM. 

 

Gary Fuchser joined the meeting at 9:30 AM.

 

Arlene reviewed the July financial and Work Order reports. Chance reviewed the load charts for July and discussed the load factors for June and July.  A motion was made by Lee Ahrens, seconded by Marcus Sandberg to accept the July financial reports; motion carried.

 

Ron reviewed the Safety Statistics for July. NRPPD has worked 85,312 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of July were discussed, and the September preliminary Safety Meeting Agenda was reviewed. A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the July Safety Report; motion carried.

 

Ron reviewed the July Outage Report. There were 1909 customers out during the month for a total of 5,217.85 customer hours. The main cause was due to lightning and wind.

 

On September 10th NPPD will be receiving service from NRPPD’s Hay Springs Substation while they perform maintenance on NPPD’s line between Hay Springs and Rushville.

 

Les stated that NRPPD will be participating in two more parades in 2018.

 

Chance reported on the MDM Meeting he attended and the group’s discussion on funds requested by the NEWBA organization. Currently NEWBA funds are being used for administrative costs.  

 

Chance informed the board that he has received a request to make a presentation to the Board on a documentary of horse racing in Nebraska, and their desire to solicit funds from NRPPD to fund the documentary for distribution. There was no interest from the Board to participate financially in the documentary. 

 

Chance informed the Board that NPPD will be changing out their AMI equipment and NRPPD may want to have discussions with them on the purchase of some of their equipment that they will no longer be using.

 

Chance reported that Tri-State may be moving forward with a contract that would allow the Nebraska system to take advantage of Basin’s electric space heating program. This is a special rate offered by Basin only available to heat space, whether for residential or commercial purposes.

 

 Chance stated that the MDM Group also discussed the Oversized Load issue that all the utilities are dealing with. Chance felt that uniformity, within the state, with oversized load fees would be a benefit, and may be an issued addressed in the future.

 

 A discussion was held on Financial Decision Scenarios to illustrate what impact certain operating decisions have on the financial statements. Following an in depth discussion it was the consensus of the Board that as a stand-alone scenario none of the options were likely viable and none would have significant impact on NRPPD’s equity. However, all options should be continually reviewed for their financial benefit.

 

The Board discussed and completed the Tri-State Member Assessment Survey.

 

Gary Fuchser reported on the Tri-State August Board Meeting. The Tri-State Board voted on DMEA’s complaint asking the board to consider two specific requests, which were voted on separately. 1) Direct management to share and use withdrawal terms reconciled to terms used in previous withdrawals. The board unanimously voted to deny this request. 2) Require management to disclose specific information related to the Kit Carson withdrawal that DMEA has requested during ongoing negotiations that had been deemed confidential and restricted. On a split vote, the board also voted to deny this request.

 

Terry Terrell reported on the NREA Board Meeting. Regarding LB 994 on study of broadband, the Governor has made appointments to a Task Force, including Tim Lindahl, Wheat Belt PPD’s manager. Other discussions included the concerns with rising costs and changing contract provisions for railroad crossing, and NREA will increase the 2019 Dues by 3%.

 

A motion was made by Gary Fuchser, seconded by Terry Terrell to appoint the voting delegate and alternate for the Region 7 & 9 NRUCFC, NRECA and Federated Meetings as follows;

 

                        Delegate                       Lee Ahrens

                        Alternate                      Chance Briscoe

Motion carried.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 12:09 PM.

 

 Approved:                                                                                 Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

 

September 20, 2018

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

  

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District September 20, 2018 at 1:00 PM.

 

 The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Gary Fuchser and Robert Rickenbach.

 

Also present were Chance Briscoe, manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Cale Anderson, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the order of business as published and supplemented at this meeting; motion carried.

 

A motion was made by Terry Terrell, seconded by Marcus Sandberg, that the minutes of the meeting held August 20th be approved as published and provided to all directors on September ?; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of August.

 

Chance reviewed the engagement letter supplied by the audit firm of DeCoria, Maichel and Teague. The engagement is for audit services of the year end financials of 2018, 2019, and 2020 for the amount of $9,000, $9,100 and $9,200, respectively. After discussion and review of prior years’ service, Bob Rickenbach made a motion, seconded by Terry Terrell, to accept the engagement letter as presented; motion carried.

 

Chance reviewed the status of a potential Space Heat Rate to be offered as a new program from Tri-State G&T. The Tri-State Board approved the program and contracts are currently being developed. Upon completion of the contracts and review by the Tri-State legal team they will be forwarded to the distribution entities that have eligible accounts. A motion was made by Bob Rickenbach, seconded by Gary Fuchser, to approve management to complete the necessary paperwork with Tri-State G&T for implementation of the program; motion carried.

 

Chance reviewed the August financial reports and load charts for August. A motion was made by Bruce Troester, seconded by Lee Ahrens, to accept the August financial reports; motion carried.

 

Ron reviewed the Safety Statistics for August. NRPPD has worked 90,756 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of August were discussed. A motion was made by Gary Fuchser, seconded by Marcus Sandberg to accept the August Safety Report; motion carried.

 

Ron reviewed the August Outage Report. There were 538 customers out during the month for a total of 1,684 customer hours. The main causes were due to animals and public caused.

 

Ron reported NPPD is now receiving service from NRPPD’s Hay Springs Substation while they perform maintenance on NPPD’s line between Hay Springs and Rushville.

 

Les reported that the Gordon solar project for their city wells is proceeding and if all goes according to plan might be completed by end of November, 2018.

 

Les reported that a Grassroots meeting will be held at the NRPPD headquarters on Monday, September 24th at 4:30 PM. All employees and Board members are invited to attend.

 

Chance reported on various topics including attendance at a Tri-State Policy 115 Committee Meeting, a NEWBA Board Meeting, the September Tri-State Board Meeting, a CFC conference for 100% borrowers, a Basin MAC Meeting and a NREA Manager’s Meeting and Legal Seminar. Chance also mentioned an on-going dispute with a consumer over the deposit policy, invitations to be sent out for state senators to attend an upcoming board meeting, the NREA GM planning to attend the NRPPD

 

 

October board meeting, and that the Board will need to appoint a union contract committee at the next board meeting.

 

Gary Fuchser reported on the Tri-State September Board Meeting. Among the topics discussed were that Southwest Electric in NM appointed a new director to the Tri-State Board, member sales were down 1.2% while non-member sales were down 43%, the Board approved the 2019 Capital and Operating Budgets, the 2019 budget included no rate change, and that Tri-State operates 5,600 miles of transmission lines.

 

Terry Curtiss reported that he attended the NREA Legal Seminar. Among the topics discussed were potential fiber optic lines being deployed and the related easement issues,  annexation activities by a municipal in Nebraska, NPPD public document requests and legislation that occurred related to the requests, and whistleblower protections discussed by a UNL law professor.

 

There was one item for the next agenda, as discussed above, to select board members for the union contract negotiating committee.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 2:56 PM.

 

Approved:                                                                                 Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

 

October 25, 2018

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District October 25, 2018 at 1:00 PM.

 

The meeting was called to order by the vice president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Gary Fuchser and Robert Rickenbach. Wayne Cobb was absent.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Matt Anderson, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Gary Fuchser to excuse Wayne Cobb from the meeting, and seconded by Lee Ahrens; motion carried.

 

A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the order of business as published and supplemented at this meeting; motion carried.

 

A motion was made by Lee Ahrens, seconded by Marcus Sandberg, that the minutes of the meeting held September 20th be approved as published and provided to all directors on October 18th; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of September.

 

An IBEW Negotiation committee consisting of Wayne Cobb, Bruce Troester and Marcus Sandberg was appointed with a motion being made by Terry Terrell, and seconded by Gary Fuchser; motion carried.

 

Chance reviewed the status of equipment availability needed for the Space Heat Rate to be offered as a new program from Tri-State G&T. A discussion was held and a motion was made by Gary Fuchser, seconded by Marcus Sandberg, to table further action on the Space Heat Rate; motion carried.

 

Arlene reviewed the September financial and Work Order reports. Chance reviewed the load charts for September.  A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the September financial reports; motion carried.

 

Ron reviewed the Safety Statistics for September. NRPPD has worked 94,381 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of September were discussed. The November Safety Meeting will be held November 1st at 8:30 AM.  A motion was made by Terry Terrell, seconded by Lee Ahrens to accept the September Safety Report; motion carried.

 

Les reported that the Gordon solar project for their city wells is proceeding and if all goes according to plan might be completed by end of November, 2018.

 

Ron reviewed the September Outage Report. There were 328 customers out during the month for a total of 712 customer hours. The main causes were due to lightning.

 

Ron reported NPPD is still receiving service from NRPPD’s Hay Springs Substation while they perform maintenance on NPPD’s line between Hay Springs and Rushville.

 

Ron discussed the Federated Inspection/Audit that was recently completed by Bruce Baker, Federated Rural EIE. Four minor issues were identified, and Mr. Baker complimented the NRPPD Line Crew on their interest and involvement in the inspection. Chance shared the OSHA 300A Report that is submitted to Federated, with the Board.

 

Chance reported on various topics including attendance at a Tri-State Policy 115 Committee Meeting, and the October Tri-State Manager’s Meeting.

 

 

Chance reviewed the 2018 Pro Forma Income Statement and preliminary 2019 Budget projections.

 

Gary Fuchser reported on the October Tri-State Meeting and that the Tri-State Board reviewed the results of the Member Assessment Survey. 

 

Lee Ahrens reported on the NRECA Regional Meeting. Topics that were discussed were Electric Vehicles and Cyber Security. A discussion was held on the Resolutions on EV Tax Credit that were presented at the Regional Meeting.

 

A discussion was held on the discontinuing the Crawford payment drop box as of January 1, 2019. It was the consensus of the Board to discontinue the Crawford payment drop box as of January 1st. 

 

There was one item for an upcoming agenda is the Space Heat Rate Proposal.

 

 There being no further business to come before the Board, the president declared the meeting adjourned at 3:00 PM.

 

Approved:                                                                                 Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

 

November 19, 2018

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District November 19, 2018 at 1:00 PM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Gary Fuchser, Robert Rickenbach, and Wayne Cobb.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Lucas Bear and Christopher Garrett, directors elect, Tony Hindman and Kelli Anderson, employees.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Bruce Troester, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

 

A motion was made by Robert Rickenbach, seconded by Marcus Sandberg, that the minutes of the meeting held October 25th be approved as published and provided to all directors on November 9th; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of October.

 

Arlene reviewed the October financial and Work Order reports. Chance reviewed the load charts for October.  A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the October financial reports; motion carried.

 

Ron reviewed the Safety Statistics for October. NRPPD has worked 98,218 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of October were discussed. The December Safety Meeting will be held December 13th at 8:30 AM.  A motion was made by Bruce Troester, seconded by Marcus Sandberg to accept the October Safety Report; motion carried.

 

Ron reviewed the October Outage Report. There were 120 customers out during the month for a total of 42 customer hours. The majority of the outages were prearranged Sub outages for line maintenance.

 

Ron reported NPPD has completed maintenance on NPPD’s line between Hay Springs and Rushville. Osmose has also completed the pole inspection and have rejected 49 poles.

Ron informed the Board that NRPPD should receive an answer on the Mitigation Plan submitted to NEMA.

 

Les reported that the Gordon solar project for their city wells is proceeding and plans are to have the installation crew on site the week of December 10th.

 

Tony reported on the Basin spam filter being used to catch viruses and possible fake emails. According to the report for just today, November 19th out of 953 emails 557 were blocked and 6 contained a virus. A discussion followed.

 

Chance informed the Board that a sign has been placed at the Crawford office stating that payment drop box will be discontinued as of January 1, 2019. A discussion was also held on options for the disposition of the Crawford building.

 

Tony Hindman left the meeting at 2:00 PM.

 

Chance reviewed the 2019 Budget Forecast projections and proposed rates for 2019. Discussions followed.

 

 

Gary Fuchser reported on the November Tri-State Meeting. Tri-State reported that the Tri-State will maintain a flat rate until 2022 with moderate increases for the following years.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 3:20 PM.

 

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

December 20, 2018

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

(unapproved)

 

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District December 20, 2018 at 1:00 PM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Robert Rickenbach, and Wayne Cobb. Gary Fuchser was absent

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Lucas Bear and Christopher Garrett, directors elect, Marissa Curtiss and Senator Steve Erdman.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Robert Rickenbach, seconded by Marcus Sandberg to accept the order of business as published and supplemented at this meeting; motion carried.

 

Senator Erdman discussed with the Board tax relief, Ag land valuations, and Medicaid expansion funding issues.

 

Senator Erdman left the meeting at 1:45 PM.

 

A motion was made by Bruce Troester, seconded by Lee Ahrens, that the minutes of the meeting held November 19th be approved as published and provided to all directors on December 13th; motion carried.

 

A motion was made by Lee Ahrens to excuse Gary Fuchser from the meeting, and seconded by Terry Terrell; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of November.

 

Chance reviewed the revisions to the proposed two year IBEW Union Contract. A discussion followed with a motion being made by Lee Ahrens to approve the contract as presented, seconded by Robert Rickenbach; motion carried.

 

A motion was made by Terry Terrell, seconded by Marcus Sandberg to suspend the Regular Meeting at 2:05 PM.

 

The meeting reconvened at 3:12 PM with afore mentioned individuals present with the exception of Senator Erdman.

 

A motion was made by Robert Rickenbach, seconded by Lee Ahrens to approve the proposed 2019 Budget and Rates with the change of billing the off season Irrigation Kwh usage monthly; motion carried.

 

A discussion was held on changing the NRPPD office hours to 7:30 AM to 5:30 PM Monday through Thursday and 8:00 AM to Noon on Friday. A motion was made by Lee Ahrens, seconded by Marcus Sandberg to approve the change in the NRPPD office hours affective January 1, 2019; motion carried.

 

Arlene reviewed the November financial reports. Chance reviewed the load charts for November.  A motion was made by Robert Rickenbach, seconded by Bruce Troester to accept the November financial reports; motion carried.

 

Ron reviewed the Safety Statistics for November. NRPPD has worked 101,958 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of November were discussed. The January Safety Meeting will be held January 10th at 8:30 AM.  A motion was made by Lee Ahrens, seconded by Marcus Sandberg to accept the November Safety Report; motion carried.

 

 

Ron reviewed the November Outage Report. There were 141 customers out during the month for a total of 26 customer hours.

 

Ron reported on the 2018 Physical Inventory that has been completed. There was approximately $11,000 of mishandled inventory in 2018 compared to approximately $14,000 in 2017.

 

Les gave the Board an update on the Gordon solar project for their city wells. It is now looking like work on the project will be begin mid-January 2019.

 

The Board viewed a report on email traffic for the month of November.  According to the report out of 35,053 emails only 7,500 were allowed through NRPPD’s email filters. A discussion followed.

 

Chance reported on various topics including attendance at a Tri-State Finance Committee Meeting, and the NREA Annual Meeting.

 

Chance shared a letter from United Power, Brighton, Colorado with the board members. The letter requests an opportunity for United Power to discuss their proposed by law changes at Tri-State G & T to allow for membership classes at Tri-State which would eliminate the all-requirements stipulation.

 

Terry Terrell reported on the NREA Annual Meeting. The 2019 Dues will increase by approximately 2.5% and a discussion was held on a former PPD possibly rejoining the State Wide Organization. Terry also reported on the Mid-West Electric Consumers Meeting he attended.

 

Item for the January Agenda will be the Vehicle Plan.

 

A motion was made by Lee Ahrens to go into an executive session at 4:15 PM to discuss personnel matters, the motion was seconded by Terry Terrell; motion carried. Ron Olson, Les Tlustos, Marissa Curtiss, and Arlene Lahaye left the meeting.

 

A motion was made by Bruce Troester, seconded by Lee Ahrens to come out of executive session at 4:55 PM; motion carried.

 

A motion was made by Terry Terrell, seconded by Marcus Sandberg to approve staff salary increases for 2019; motion carried.

 

The January meeting will be scheduled for January 23rd at 1:00 PM.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 4:59 PM.

 

 Approved:                                                                               Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

December 20, 2018

 

 

MINUTES OF 2019 BUDGET HEARING

(unapproved)

 

 The 2019 Budget Hearing of Northwest Rural Public Power District’s (NRPPD) Board of Directors was held in the Conference Room of the District December 20, 2018 at 2:05 PM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Wayne Cobb, Terry Terrell, Robert Rickenbach, and Marcus Sandberg. Gary Fuchser was absent.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Marissa Curtiss.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

Chance reviewed the proposal 2019 Budget and a projected rate increase of approximately 3%.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 3:00 PM.

 

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

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