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Board Meeting Minutes

 

January 21, 2019

 

MINUTES OF REGULAR MEETING OF DIRECTORS

  
The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District January 21, 2019 at 1:00 PM.

The meeting was called to order by the vice president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Lucas Bear, and Christopher Garrett. Gary Fuchser was absent

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Trampas Belknap, line superintendent; and Terry Curtiss, District Counsel.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

The Oath of Office was read and signed by Lucas Bear, Christopher Garrett, and Marcus Sandberg as duly elected directors at the General Election held in November of 2018.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Lee Ahrens, seconded by Terry Terrell, that the minutes of the meeting held December 20, 2018 be approved as published and provided to all directors on January 14th; motion carried.

A motion was made by Lee Ahrens to excuse Gary Fuchser from the meeting, and seconded by Lucas Bear; motion carried.

At 1:05 PM Bruce Troester requested Terry Curtiss act as President Pro Tem for the election of board president. A motion was made by Terry Terrell, duly seconded by Christopher Garret to nominate Bruce Troester for President. A motion was made by Bruce Troester, seconded by Christopher Garret to nominate Terry Terrell for President. A motion was made by Lucas Bear, seconded by Marcus Sandberg to cease nomination. Votes cast for Bruce Troester; Lee Ahrens, aye; Bruce Troester, abstain, Lucas Bear, aye; Christopher Garrett, aye; Marcus Sandberg, aye; and Terry Terrell, aye; Bruce Troester elected as President.

Terry Curtiss turned the meeting over to Bruce Troester at 1:15 PM.

A motion was made by Lee Ahrens, seconded by Bruce Troester to nominate Christopher Garrett for Vice President. A motion was made by Terry Terrell, seconded by Lucas Bear to cease nomination and cast a unanimous vote for Christopher Garrett; motion carried.

A motion was made by Marcus Sandberg, seconded by Terry Terrell to nominate Lee Ahrens for Secretary. A motion was made by Terry Terrell, seconded by Lucas Bear to cease nomination and cast a unanimous vote for Lee Ahrens; motion carried.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to nominate Terry Terrell for Treasurer. A motion was made by Lucas Bear, seconded by Lee Ahrens to cease nomination and cast a unanimous vote for Terry Terrell; motion carried.

A motion was made by Terry Terrell, seconded by Lee Ahrens to nominate Marcus Sandberg for Assistant Treasurer. A motion was made by Lee Ahrens, seconded by Lucas Bear to cease nomination and cast a unanimous vote for Marcus Sandberg; motion carried.

A motion was made by Marcus Sandberg, seconded by Terry Terrell to nominate Gary Fuchser as NRPPD’s Director for the Tri-State Board. A motion was made by Lucas Bear, seconded by Marcus Sandberg to cease nomination and cast a unanimous vote for Gary Fuchser; motion carried.

A motion was made by Lee Ahrens, seconded by Marcus Sandberg to nominate Terry Terrell as NRPPD’s Director for the NREA Board. A motion was made by Marcus Sandberg, seconded by Lucas Bear to cease nomination and cast a unanimous vote for Terry Terrell; motion carried.

A motion was made by Christopher Garrett, seconded by Marcus Sandberg to appoint Lucas Bear to the NRPPD Scholarship Committee; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of December.

A motion was made by Lee Ahrens, seconded by Lucas Bear to approve additional proposed 2019 Rates; motion carried.

Arlene reviewed the December financial reports. Chance reviewed the load charts for December.  A motion was made by Lee Ahrens, seconded by Lucas Bear to accept the December financial reports; motion carried.

Ron reviewed the Safety Statistics for December. NRPPD has worked 105,557 hours without a disabling injury. The training that occurred during the month was reviewed. The accidents and incidents for the month of December were discussed. The preliminary February Safety Meeting Agenda was reviewed.  A motion was made by Lucas Bear, seconded by Marcus Sandberg to accept the December Safety Report; motion carried.

Ron reviewed the December Outage Report. There were 140 customers out during the month for a total of 43 hours. Ron informed the Board that one outage was public caused when a line was shot down causing 49 customers being out of power for a total of 138.8 customer hours.

Ron gave the Board an update on the Gordon solar project for their city wells. It is partially complete they are still working with the State Electrical Inspector for approval on the installation.  

Ron informed the Board that NRPPD is still waiting to hear if the Mitigation Plan has been accepted.

Les handed out the 2019 ACRE information to the Board and explained the program and how the contributions are used. Les stated that in 2018 NRPPD Staff and Board were 100% contributors to the ACRE Program.

Trampas reviewed the Vehicle Replacement Plan for light pickups, line pickups, and large trucks. Trampas explained that NRPPD previously completed a study on the maintenance cost of each vehicle type and found a life cycle to vehicle type and based the replacement projections on that study.

Chance reported on the Tri-State contract committee discussion and the impact of a potential bylaw changes. Chance stated that he was nominated and elected from the Nebraska group to the Basin MAC.

Chance also reported on the NRECA CEO Meeting. Topics discussed were new technologies, strategic planning, national economic updates, and activities of the lobbying efforts of NRECA. 

Terry Curtiss discussed the DMEA filing with the Colorado PUC and Tri-State’s position on the PUC filing.

Terry Terrell and Marcus Sandberg resigned as treasurer and assist treasurer.

A motion was made by Lee Ahrens, seconded by Lucas Bear to re-open elections; motion carried.

A motion was made by Lucas Bear, seconded by Christopher Garrett to nominate Marcus Sandberg for Treasurer and Terry Terrell as Assistant Treasurer. A motion was made by Lucas Bear, seconded by Lee Ahrens to cease nomination and cast a unanimous vote for Marcus Sandberg, Treasurer and Terry Terrell, Assistant Treasurer; motion carried.

A motion was made by Terry Terrell to go into an executive session at 3:12 PM to discuss property disbursement, the motion was seconded by Christopher Garrett; motion carried.

A motion was made by Lucas Bear, seconded by Terry Terrell to come out of executive session at 3:30 PM; motion carried.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to direct Chance to pursue listing the Crawford Building for sale; motion carried.

The February meeting was tentatively scheduled for February 21st at 1:00 PM.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:32 PM.

 

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

February 28, 2019

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District February 28, 2019 at 1:00 PM.

 The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Lucas Bear, Christopher Garrett, and Gary Fuchser.

 Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Darren Drabbels, employee; John Parker, Dean Hubbuck, and Jerry Marizza, United Power, Inc..

 The Open Meeting Law posting was acknowledged.

 All votes are unanimous upon a roll call vote unless noted.

 A motion was made by Lee Ahrens, seconded by Marcus Sandberg to accept the order of business as published and supplemented at this meeting; motion carried.

 John Parker, CFO United Power, Inc., discussed recommended changes to the Tri-State all requirements contact to a partial requirements contact. Potential changes to the Tri-State Contract would be partial requirements, more control of generation mix, more control of pricing, flexibility to meet utility’s needs, and minimize impact to utility members. John also reviewed the historic electric utility model and the future utility model, which included battery storage, renewables, dropping generation prices, load growth, attracting businesses, and meeting customer needs. John stated that he would like to see Tri-State’s By-Law Amendment include a partial requirements membership. A discussion with the NRPPD Board followed.

 John Parker, Dean Hubbuck, and Jerry Marizza, United Power, Inc. left the meeting at 2:20 PM.

A motion was made by Lee Ahrens, seconded by Lucas Bear, that the minutes of the meeting held January 21, 2019 be approved as published and provided to all directors on February 21st; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of January.

 A discussion was held on voting and alternate for the Tri-State Special Meeting and the Tri-State Annual Meeting. A motion was made by Lucas Bear to appoint Gary Fuchser as the voting delegate and Chance Briscoe as the alternate for the Tri-Sate Special Meeting. The motion was seconded by Gary Fuchser; motion carried. A motion was made by Lee Ahrens to appoint Chance Briscoe as the voting delegate and Gary Fuchser as the alternate for the Tri-Sate Annual Meeting. The motion was seconded by Terry Terrell; motion carried.

        

Chance discussed the San Isabel Electric Association, Inc. proposed Resolution to improve wholesale electric power costs to the member-owners of Tri-State G & T. A discussion followed with a motion being made by Terry Terrell, seconded by Lee Ahrens to copy the San Isabel Resolution and send the Resolution to Tri-State in support of improving wholesale electric power costs; motion carried.

Arlene reviewed a list of unpaid accounts for 2018 in the amount of $2,259.37. A motion was made by Gary Fuchser, seconded by Lucas Bear to approve the transfer of unpaid accounts to the Reserve for Uncollectible Accounts; motion carried.

Chance explained a proposed irrigation rate option that would allow a customer to run their system off peak, 10:00 PM to noon, and lower their irrigation cost with an off peak demand charge. A motion was made by Marcus Sandberg, seconded by Lucas Bear to approve proposed 2019 Irrigation Rate option; motion carried.

Arlene reviewed the January financial reports. Chance reviewed the load charts for January.  A motion was made by Gary Fuchser, seconded by Terry Terrell to accept the January financial reports; motion carried.

Ron reviewed the Safety Statistics for January. NRPPD has worked 440,166 hours without a disabling injury. The training that occurred during the month was reviewed. The accidents and incidents for the month of January were discussed. The preliminary March Safety Meeting Agenda was reviewed.  A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the January Safety Report; motion carried.

Ron informed the Board that a regulator in the Scott Substation reported a fault.  The regulator has been taken off line and will be sent in for repairs.

Ron informed the Board that NRPPD did not qualify for Mitigation Funds from NEMA.

Ron reviewed the January Outage Report. There were 113 customers out during the month for a total of 33 hours.

Les updated the Board on the 2019 Basin and Tri-State Scholarship applications that were received. The committee has met and selected the winners for the 2019/2020 school year.

Chance informed the Board that Tri-State has announced the offer and acceptance of Duane Highly to be the new CEO of Tri-State. Chance discussed the DMEA issues with the Board.

Chance has been asked to replace a Tri-State employee on the EPRI (Electric Power Research Institute) team for Project 18 – Electric Transportation. Chance also reported on activities from the NREA Manager’s Meeting and the Tri-State member Resource Planning Meeting he attended.

Terry Terrell reported on the NREA Legislative Meeting. Terry informed the Board the Northeast Nebraska PPD’s membership with NREA will be effective April 1st. Terry also reported on several Legislative Bills that are either opposed or supported by NREA member systems.

Lucas Bear, Christopher Garrett, and Marcus Sandberg all attended the New Director Orientation during the NREA Legislative Event.

Lee Ahrens and Gary Fuchser met with the Auditors, Decoria, Maichel, Teague, and discussed the 2018 audit of NRPPD’s records.

There being no further business to come before the Board, the president declared the meeting adjourned at 4:20 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

March 28, 2019

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

  

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District March 28, 2019 at 1:00 PM.

 The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Lucas Bear, Christopher Garrett, and Gary Fuchser.

 Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and John Hessler, employee.

 The Open Meeting Law posting was acknowledged.

 All votes are unanimous upon a roll call vote unless noted.

 A motion was made by Gary Fuchser, seconded by Lucas Bear to accept the order of business as published and supplemented at this meeting; motion carried.

 A motion was made by Gary Fuchser, seconded by Lucas Bear, that the minutes of the meeting held February 28, 2019 be approved as published and provided to all directors on March 21st; motion carried.

 The Board reviewed the Check Register and Payroll Summary for the month of February.

A discussion was held on the new TOD Irrigation Rate and the potential of offering a rebate for the equipment installed on the control panel of the irrigation system. The equipment, and app would allow the irrigator the ability to shut off and turn on their system remotely in order to avoid NRPPD’s peak. The Rebate would only be available, if the irrigator signed their well up for the TOD Rate. A motion was made by Lucas Bear, seconded by Lee Ahrens to offer a $250 rebate, per panel, if the associated well was put on the TOD Rate; motion carried.

Arlene reviewed the February financial reports. Chance reviewed the load charts for February.  A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the February financial reports; motion carried.

Ron reviewed the Safety Statistics for February. NRPPD worked 3,605 hours during the month of February and 113,771 hours without a disabling injury. The training that occurred during the month was reviewed. The accidents and incidents for the month of February were discussed. The preliminary April Safety Meeting Agenda was reviewed.  Ron explained Federated’s Tail Gate app with the Board. A motion was made by Terry Terrell, seconded by Lucas Bear to accept the February Safety Report; motion carried.

 

Ron reviewed the February Outage Report. There were 131 customers out during the month for a total of 22 hours.

Ron Informed the Board that the cost for the Scott Sub regulator repair/replacement will be submitted to Federated Insurance for reimbursement.

Chance discussed the quotes received for the truck replacement versus what was budgeted for 2019. The consensus of the Board was to go ahead and place the order for the digger truck.

The 2018 Annual Report was reviewed. Chance reviewed graphs on the 2018 revenue and usage for residential and irrigation rate classes. Graphs on cents/kWh 2010-2017 and 2018 versus 2018 Budget were also viewed and discussed.

Ron reviewed the 2018 irrigation usage history by counties and irrigation types. The 2018 Safety Report and the Safety Objectives for 2018 were. Ron also reviewed the construction for 2018. There was a total of $844,141 construction dollars spent. NRPPD handled $423,037 in inventory during 2018 and a total of $11,381 was mishandled. Along with construction the NRPPD dealt with 1,129 Service Orders, and 340 underground locates.

Les reviewed the consumer services report for 2018. Some of the activities that occurred during 2018 were the Tri-State/Touchstone advertising matching funds, Ag in the Class Room, Youth Energy Camp, Youth Tour and the Tri-State and Basin Scholarships awarded to students in NRPPPD’s service territory. Les also discussed the history of distributed generation in NRPPD’s service area. There are seven wind systems, showing diminishing production, and eight solar installations reporting zero dollars in maintenance costs.

Chance reported on the Tri-State Board Meeting and topics that were discussed at the Executive Committee Meeting. At the Tri-State Special Member Meeting a discussion was held on the Tri-State Bylaw proposal to allow for creation of additional class of members, there was general support for the proposal.

Les reported on the Net Metering Task Force Meeting. Les stated that LB 436 in under review to change the maximum kW allowed from 25 kW to 100 kW. Also, the Task Force discussed the ability for rates to be set locally by each provider.

Chance reported on EPRI meeting held at Tri-State. This meeting brought together a wide group that discussed electric transportation issues. A discussion was held on EV’s and standards that will need to be developed for charging hardware, charging stations, and app software for monitored charging.

There being no further business to come before the Board, the president declared the meeting adjourned at 4:18 PM.

 

Approved:                                                                                 Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

April 25, 2019

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District April 25, 2019 at 1:00 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Lucas Bear, Christopher Garrett, and Gary Fuchser.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Mike Lewis, NRUCFC.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the order of business as published and supplemented at this meeting; motion carried.

Mike Lewis, NRUCFC, presented the Board with an overview of the electric industry. Topics covered were growth, technology, physical and cyber security, rates, and cost of service studies. A discussion followed.

Mike left the meeting at 1:38 PM.

A motion was made by Lucas Bear, seconded by Gary Fuchser, that the minutes of the meeting held March 28, 2019 be approved as published and provided to all directors on April 18th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of March.

Chance informed the Board that the Gordon City Wells Solar system will be on line the first of May and will fulfill NRPPD’s LB 436 capacity mandate. With the LB 436 requirements being fulfilled, Chance reviewed Schedule RNM-19, Residential Net Meter Monthly Rate. A discussion was held on the proposed net meter rate. A motion was made by Lee Ahrens, seconded by Gary Fuchser to approve the RNM-19, Residential Net Meter Monthly Rate; motion carried.

Arlene reviewed the March financial reports. Chance reviewed the load charts for March.  A motion was made by Gary Fuchser, seconded by Marcus Sandberg to accept the March financial reports; motion carried.

Ron reviewed the Safety Statistics for March. NRPPD worked 5,304 hours during the month of March and 119,379 hours without a disabling injury. The training that occurred during the month was reviewed. Due to the storms the Safety Meeting for March was cancelled. A motion was made by Marcus Sandberg, seconded by Lee Ahrens to accept the March Safety Report; motion carried.

Ron reviewed the March Outage Report. There were 189 customers out during the month for a total of 381 hours, with a total of 2,678 customer hours without power. The majority of the outages were due to the storms that occurred during the month.

Ron Informed the Board that the Scott Sub regulator was not repairable and that Federated Insurance has issued NRPPD a check for replacement of the regulator.

Les informed the Board that NRPPD has 45 pivots on Load Control and 2 pivots on the TOU Load Control. Les also stated that May 17th is the deadline for registration for the 2019 Youth Energy Camp.

Ron discussed the lack of damage to NRPPD’s system from the blizzards. Ron stated that due to the redesign of lines, shorter spans, heavier wire, tree trimming and pole inspection all helped minimize damage from the snow and winds.

Chance updated the Board on inquiries on the sale of the Crawford Office building.

Chance informed the Board that NRPPD is waiting on the final 2018 Audit adjustments needed to book the liability for the GASB 75 Post Retirement Plans. Chance also explained how the adjustment will be booked and the effect on the 2018 financial statements.

Gary reported on the Tri-State Annual Meeting. The highlight of the meeting was the new Tri-State CEO, Duane Highley’s speech. Duane stated that his goals were to be member focused and create member harmony.

The Tri-State By-Law proposal to allow for creation of additional class of members passed with a vote of 42-1 vote.

Terry Curtiss informed the Board that Tri-State has filed their answer with the PUC on the DMEA filing.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:02 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

May 23, 2019

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District May 23, 2019 at 1:00 PM.
The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Lucas Bear, Christopher Garrett, and Gary Fuchser.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Trampas Belknap, line superintendent; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Kelsey Yada, employee; Jessica Badje, Austin Anderson, Emalee and Sharon Ackerman, 2019 Scholarship recipients.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the order of business as published and supplemented at this meeting; motion carried.

Les explained the scholarship program that is administered by NRPPD.  Tri-State G & T provides the funds for two $500 scholarships and Basin Electric provides the funds for one $1,000 scholarship.  The recipients’ family must receive their power from NRPPD and all applications are reviewed by a selection committee.

The 2019 scholarships were presented by Bruce Troester and Les Tlustos. Austin Anderson received the $1,000 Basin Electric Scholarship, Jessica Badje and Emalee Ackerman each received a $500 Scholarship from Tri-State G & T. Austin, Jessica, and Emalee addressed the Board concerning their future plans and where they will be attending college.

Jessica, Emalee, Sharon and Austin left the meeting at 1:07 PM.

A motion was made by Lucas Bear, seconded by Marcus Sandberg, that the minutes of the meeting held April 25, 2019 be approved as published and provided to all directors on May 16th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of April.

A motion was made by Terry Terrell to go into an executive session at 1:10 PM to discuss real estate, the motion was seconded by Gary Fuchser; motion carried.

A motion was made by Gary Fuchser, seconded by Lee Ahrens to come out of executive session at 1:22 PM; motion carried.

A motion was made by Marcus Sandberg, seconded by Gary Fuchser to accept the offer of $120,000 for the Crawford Building and authorize Chance Briscoe to sign any needed documents; motion unanimously carried.

Chance reviewed a proposed change to NRPPD’s Security Light Rate, SL19. A motion was made by Lee Ahrens, seconded by Lucas Bear to accept the proposed Security Light Rate, SL 19 as presented; motion carried.

Brandon Blair, DeCoria, Maichel, and Teague, joined the meeting by phone conference at 1:30 PM to review the 2018 Audit Report. Brandon explained the reason for the delay in the completion of the 2018 Audit Report was due to the need to have an Actuarial Valuation Report and Year End Disclosure completed on NRPPD’s Other Postemployment Benefits Plan in order to comply with the GASB 75 Rule. Brandon discussed NRPPD’s internal controls and the Financial Reports included in the 2018 Report. Brandon stated that the 2018 Audit went well and there were no major concerns.

Brandon Blair left the meeting at 2:02 PM.

A motion was made by Gary Fuchser, seconded by Lucas Bear to accept the 2018 Audit Report; motion carried. 

Arlene reviewed the April financial reports. Chance reviewed the load charts for April.  A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the April financial reports; motion carried.

Trampas reviewed the Safety Statistics for April. NRPPD worked 3,635 hours during the month of April and 123,014 hours without a disabling injury. The training that occurred during the month was reviewed, the injuries and incidents for March and April were reviewed. The Preliminary Agenda for the June 6th Safety Meeting was reviewed. A motion was made by Lee Ahrens, seconded by Lucas Bear to accept the March and April Safety Reports; motion carried.

Trampas reviewed the April Outage Report. There were 1,648 customers out during the month for a total of 132 hours, with a total of 3,009 customer hours without power. The majority of the outages were due to the storms that occurred during the month.

The Board was informed that Action Communication has been contracted to replace and upgrade the light on the Gordon Tower to an LED light.

August 15th Board Orientation will be held at Tri-State G & T Headquarters in Denver.

Chance attended the NREA Board Meeting and topics covered were; youth camp numbers down, editorial board has been set up for the REN, the sharing of Working for NE videos has been down, a new promotional campaign is being planned for Public Power Month In October, NREA received a clean audit report, and there was discussion regarding the NRECA resolution for electric vehicles.

A discussion was held on the IBEW request for the implementation of compensatory time in lieu of being paid time and a half for overtime work. 

Gary reported on the Tri-State Annual Meeting. The Tri-State board is planning a strategic planning session. The strategic planning agenda will continue discussions on resource planning transitions and opportunities. Gary commented that this was the first meeting for Tri-State’s new

CEO, Duane Highley. Duane spent much of his first month meeting with members, and learning more about the opportunities to work together and their vision for Tri-State.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:12 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

June 27, 2019

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District June 27, 2019 at 1:00 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Bruce Troester, Lucas Bear, Christopher Garrett, and Gary Fuchser. Lee Ahrens was absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operation manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Craig Housh, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the order of business as published and supplemented at this meeting; motion carried.

Marcus Sandberg joined the meeting at 1:05 PM.

A motion was made by Gary Fuchser, seconded by Lucas Bear, that the minutes of the meeting held May 23, 2019 be approved as published and provided to all directors on June 20th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of May.

Chance reviewed NRPPD’s Financial Goals Policy, and rate options for a loan advance on NRPPD’s Power Vision Loan. Chance recommended that NRPPD request a 1.3 million dollar advance for a period of twenty years at the current fixed rate. A motion was made by Gary Fuchser, seconded by Marcus Sandberg to request the recommended loan advance; motion carried.

A discussion was held on the voting delegate to elect a NRECA Director at the NREA Meeting. A motion was made by Lucas Bear, seconded by Christopher Garrett to appoint Terry Terrell as the voting delegate and Chance Briscoe as the alternate delegate; motion carried.

Arlene reviewed the May financial reports. Chance reviewed the load charts for May.  A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the May financial reports; motion carried.

Ron reviewed the Safety Statistics for May. NRPPD worked 3,608 hours during the month of May and 126,622 hours without a disabling injury. The training that occurred during the month was reviewed, the injuries and incidents for May were reviewed. The Preliminary Agenda for the July 11th Safety Meeting was reviewed. A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the May Safety Reports; motion carried.

 

Ron informed the Board that 8N Tree Service is in NRPPD’s territory trimming trees, Osmose is also in the Rushville area inspecting poles.

Action Communications will be working on the Gordon Tower lighting upgrade next week.

Ron reviewed the May Outage Report. There were 408 customers out during the month for a total of 1,357 customer hours without power. The majority of the outages were due to the storms that occurred during the month, and a feeder out of the Scotts Sub.

Les stated that NRPPD will participate in the area parades and “Power” will also be at each parade. NRPPD will be sending two campers to the NREA Youth Energy Leadership Camp July 8-12th at Halsey, Nebraska.

Chance reported on the first meeting of the Tri-State Contract Committee. Chance informed the Board that he hosted the NREA Manager’s Association in Chadron, and had a pretty good turn out and all activities went off without any problems. Topics discussed were costs associated with renewables, an update on health costs trends, an update regarding broadband study using the speed monitoring devices, and a grassroots update.

Gary reported on the Tri-State Meeting. The Tri-State board held their strategic planning session prior to the board meeting. The Board discussed the Guzman Energy proposal and after thorough discussion, the board declined to pursue the proposal any further at this time. The board also held a discussion on becoming FERC regulated.

There being no further business to come before the Board, the president declared the meeting adjourned at 2:47 PM.

 

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

July 25, 2019

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District July 25, 2019 at 1:00 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Bruce Troester, Lucas Bear, Christopher Garrett, Gary Fuchser, Marcus Sandberg, and Lee Ahrens.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operation manager; Les Tlustos, consumer services; and Tony Hindman, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the order of business as amended at this meeting; motion carried.

A motion was made by Gary Fuchser, seconded by Lucas Bear, that the minutes of the meeting held June 27, 2019 be approved as published and provided to all directors on July 18th; motion carried.

A motion was made by Gary Fuchser, seconded by Marcus Sandberg to excuse Lee Ahrens from the June 27th meeting; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of June.

Arlene reviewed the June financial reports. Chance reviewed the load charts for June. A discussion was held concerning the load factor, mills and monthly peaks.  A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the June financial reports; motion carried.

Ron reviewed the Safety Statistics for June. NRPPD worked 3,950 hours during the month of June and 129,934 hours without a disabling injury. The training that occurred during the month was reviewed, the injuries and incidents for June were reviewed. The Preliminary Agenda for the August 13th Safety Meeting, which will be held jointly with NPPD was reviewed. A motion was made by Lee Ahrens, seconded by Terry Terrell to accept the June Safety Reports; motion carried.

Ron reviewed the June Outage Report. There were 413 customers out during the month for a total of 102 customer hours without power. The majority of the outages were due to the storms that occurred during the month.

Ron informed the board that the tree cutters have finished for this year, and Osmose has also competed the pole inspections. There were not a large number of rejected poles found during the inspection this year.

 

Chance reported on the Net Metering committee meeting he attended. Some of the concerns that the committee discussed were cross subsidies, monthly facility charges, and billing methods in relationship to net metering.

Chance attended the Tri-State Contract Committee Meeting. The committee dealt with new and additional membership proposals.

The NREA Salary Review Committee met to discuss the recent evaluation of the NREA CEO.

Chance also reported on the Basin Managers’ Conference and the Tri-State Managers’ Meeting.

Gary reported on the Tri-State Meeting. The Board discussed FERC regulations and the Tri-State DMEA settlement agreement.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:07 PM.

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

 

August 22, 2019

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District August 22, 2019 at 1:00 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Terry Terrell, Bruce Troester, Lucas Bear, Christopher Garrett, Gary Fuchser, Marcus Sandberg, and Lee Ahrens.

Also present were Chance Briscoe, manager; Ron Olson, operation manager; Les Tlustos, consumer services; Terry Curtis, Legal Counsel; Brad Johnson, employee; Kim Christiansen, NREA CEO and Marissa Curtis.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the order of business as amended at this meeting; motion carried.

Kim Christiansen, spoke about the Youth Energy Camp, Youth Tour, Educational curriculum being developed, new approach with REN magazine, the rural Nebraska voice and October being public power month.

A motion was made by Lucas Bear, seconded by Marcus Sandberg, that the minutes of the meeting held July 25, 2019 be approved as published and provided to all directors on August 18th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of July.  A discussion followed on pole inspection line totals.

A motion was made by Gary Fuscher, seconded by Terry Terrell to select Bruce Vintosh as our CFC Representative by proxy.

Midwest Electric Group delegate discussion was held and tabled until the September meeting.

Chance reviewed the July financial reports and the load charts for July. A discussion was held concerning the irrigation load.  Financial ratios and potential issues were also discussed.  A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the July financial reports; motion carried.

Ron reviewed the Safety Statistics for July. NRPPD worked 3,657 hours during the month of July and 133,591 hours without a disabling injury. The training that occurred during the month was reviewed, the injuries and incidents for July were reviewed. A motion was made by Lee Ahrens, seconded by Marcus Sandberg to accept the July Safety Reports; motion carried.

Ron reviewed the July Outage Report. There were 1714 customers out during the month for a total of 190 customer hours without power. The majority of the outages were due to the lightning storms that occurred during the month.

Ron informed the board that Federated had made their safety inspection and noted the few concerns found in the report. 

Chance reported on the Tri-State Contract Committee Meeting and some of the concerns that the committee discussed were diversified energy sources, New Gen proposals and partial buy-down methods.

Chance attended the NREA meeting and participated with the Salary review committee plus the Federated safety strategy lab results meeting.

Chance also reported on the FERC protest filing.

Chance also talked about the extensive damage done to Northwest Rural’s headquarters and the renovations that will be occurring over the next several months.

Chance then informed the board of Vicky’s upcoming retirement on September 16th.

Gary had no report on the Tri-State Meeting.

A motion was made by Gary Fuchser, seconded by Lucas Bear at 2:50 pm to go into executive session to discuss litigation.  Motion carried with Gary Fuchser abstaining.  Ron Olson, Les Tlustos, Brad Johnson, Kim Christiansen and Gary Fuchser left the meeting.

A motion was made to come out of executive session at 4:15 pm by Lucas Bear, seconded by Marcus Sandberg,  Motion carried.

A motion was made by Lee Ahrens, seconded by Lucas Bear to ratify the action of the General Manager.  Motion carried with Gary Fuchser abstaining.

There being no further business to come before the Board, the president declared the meeting adjourned at 4:20 PM.

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

September 30, 2019

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District September 30, 2019 at 1:00 PM.

The meeting was called to order by the vice president, Christopher Garrett.  Directors who Answered the roll call were, Terry Terrell, Lucas Bear, Christopher Garrett, Gary Fuchser, and Lee Ahrens. Bruce Troester and Marcus Sandberg were absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Les Tlustos, consumer services; and Terry Knapp, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Gary Fuchser, seconded by Lucas Bear to excuse Bruce Troester and Marcus Sandberg from the meeting; motion carried.

A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the order of business as amended at this meeting to allow for Public Comment later in the agenda; motion carried.

A motion was made by Lucas Bear, seconded by Terry Terrell, that the minutes of the meeting held August 22nd be approved as published and provided to all directors on September 23rd; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of August. 

Arlene reviewed the August financial reports and Chance reviewed the load charts for August.  A motion was made by Gary Fuchser, seconded by Lucas Bear to accept the August financial reports; motion carried.

Chance reviewed the Safety Statistics for August. NRPPD worked 5,542 hours during the month of August and 139,133 hours without a disabling injury. The training that occurred during the month was reviewed, the injuries and incidents for August were reviewed. A motion was made by Lucas Bear, seconded by Terry Terrell to accept the August Safety Reports; motion carried.

Chance reviewed the August Outage Report. There were 613 customers out during the month for a total of 104 customer hours without power. The majority of the outages were due to the wind and lightning storms that occurred; and the underground at the Flats Substation.

Les informed the board that October is Public Power Month and NRPPD will promote the event with hats for employees and directors, and t-shirts for the employees to be worn one day a week during the month of October. NRPPD will also have a billboard on the east side of Chadron, Nebraska promoting “100% Public Power Uniquely Nebraskan”.

Chance reported on the Tri-State Contract Committee Meeting. The Committee reviewed the previous meeting and the polling results from the strawman proposals discussed thus far concerning New Gen proposals and partial buy-down methods.

 

Chance attended an EPRI meeting. Issues being dealt with by EPRI are renewable integration, home efficiencies, industrial applications, and EV challenges utilities are facing.

Terry Curtiss joined the meeting at 1:35 PM.

Chance also reported on a NREA Managers’ Meeting. A few of the topics discussed were net metering, weather mapping, mutual aid, and the broadband task force.

Chance reviewed the resolutions on EV’s and Tax Credits that were discussed at the NRECA Regional Meeting he attended.

Gary reported on the Tri-State Meeting. The Tri-State Board approved the 2020 Budget without a rate increase. On September 3rd MEICO became Tri-State’s first non-utility member.

Jim Lambley joined the meeting at 1:45 PM.

Chance stated that the DMEA settlements funds were also discussed at the Tri-State Meeting.

The Public period was re-opened. Mr. Lambley addressed the Board concerning NRPPD’s Policy 500 and his objection to the credit check requirement.

Chance explained NRPPD’s credit check process, the reasons the Policy had been adopted and the multiple options available for service. A discussion followed.

Mr. Lambley left the meeting at 1:58 PM.

Terry Curtiss discussed legal issues on Board Policies and Power Review Board Jurisdiction. Mr. Curtiss stated that all policies must be applied to all customers/services in a uniform manner.

Gary Fuchser made a motion to reject Mr. Lambley’s waiver request of NRPPD’s Policy 500. Motion was seconded by Lucas Bear; motion carried.

Terry Curtiss reported on the Legal Seminar. A FERC discussion was held along with an Employment Law Update.

In Other Business, Chance discussed NRPPD’s afterhours outage reporting and issues that are on the customer’s side of the meter. NRPPD staff will work to revise current policy and develop procedures to reduce costs associated with truck rolls on customer side power issues. This will be brought back to the board at the next meeting.

There was one item for the next agenda, recommendations for afterhours outage reporting issues on the customer side of the meter.

There being no further business to come before the Board, the president declared the meeting adjourned at 2:37 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

October 22, 2019

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District October 22, 2019 at 11:00 AM.

 The meeting was called to order by the president, Bruce Troester.  Directors who Answered the roll call were, Terry Terrell, Lucas Bear, Christopher Garrett, Gary Fuchser, Lee Ahrens, Bruce Troester and Marcus Sandberg.

 Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Les Tlustos, consumer services; and Terry Curtiss, District Counsel.

 The Open Meeting Law posting was acknowledged.

 All votes are unanimous upon a roll call vote unless noted.

 A motion was made by Lee Ahrens, seconded by Lucas Bear to accept the order of business as published and supplemented at this meeting; motion carried.

 A motion was made by Lucas Bear, seconded by Terry Terrell, that the minutes of the meeting held September 30th be approved as published and provided to all directors on October 15th; all votes were aye, with Bruce Troester abstaining; motion carried.

 Chance reviewed the purposed presentation for the discussion with Duane Highley.

 The meeting was suspended at 11:55 AM.

 The meeting reconvened at 12:30 PM with afore mentioned individuals present, and Ron Olson joining the meeting.

 The Board reviewed the Check Register and Payroll Summary for the month of September. 

 Chance reviewed the proposed changes to Policy 501, Fees and the procedure to support the Fees Policy. A motion was made by Lucas Bear, seconded by Marcus Sandberg to approve the proposed changes to Policy 501 that will take effect January 1, 2020; motion carried.

 Chance reviewed the proposed electric space heat rate ESH-19. The rate is designed for services that have permanently installed electric resistance, heat pump or other all-electric residential or commercial heating of indoor spaces. A motion was made by Marcus Sandberg, seconded by Lee Ahrens to approve ESH-19 Rate; motion carried.

 Arlene reviewed the September financial reports and Chance reviewed the load charts for September.  A motion was made by Lucas Bear, seconded by Christopher Garrett to accept the September financial reports; motion carried.

 Ron reviewed the Safety Statistics for September. NRPPD worked 3,593 hours during the month of September and 142,726 hours without a disabling injury. The training that occurred during the month was reviewed along with the injuries for September. A discussion was held on the incidents

 that involved non NRPPD employees. A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the September Safety Reports; motion carried.

 Ron reviewed the September Outage Report. There were 899 customers out during the month for a total of 66 customer hours without power. The majority of the outages were due to lightening and wind.

 Chance reviewed the Tri-State manager’s Meeting. Some of the topics discussed were; CEO activities since the last meeting, review the contract committee progress, review of a “black start” event, report on Green Ammonia, report on rating agency meetings and the Fitch negative outlook rating, and member relations and rebranding efforts.

Chance reported on the Tri-State Contract Committee Meeting. The Committee reviewed the draft proposed partial requirement class that Tri-State has developed.

Chance informed that board that Kim Christiansen, NREA General Manager, has resigned her position with NREA.

Gary reported on the Tri-State Meeting. The Tri-State Board reviewed the Responsible Energy Plan update.

Chance also reported on the Tri-State Board Meeting. Some topics that were discussed were financial goals policy review, rating agency visit report, safety report of a fatality, and CREDA review of a muni project to install small modular nuclear generators.

Arrangements for upcoming meeting were discussed. Terry Terrell, Chance, Briscoe, Ron Olson, Les Tlustos and Tony Hindman will plan to attend the NREA Annual Meeting. Chance will attend the Basin Annual Meeting, and Lucas Bear and Chance Briscoe will attend the Mid-West Electric Annual Meeting.

A motion was made by Gary Fuchser, seconded by Terry Terrell to appoint Lucas Bear as Voting Delegate and Chance Briscoe as Alternate Voting Delegate to the Mid-West Electric Meeting; motion carried.

The meeting was suspended at 2:00 PM.

The meeting reconvened at 2:30 PM with afore mentioned individuals present, and Duane Highley, Tri-State CEO, joining the meeting.

An in depth discussion was held with Duane concerning member issues at Tri-State, NRPPD’s belief in the appropriateness of a Regional Rate, Tri-State’s FERC process and Tri-State’s future plans to deal with member issues.

Duane left the meeting at 4:55 PM.

A motion was made by Terry Terrell to go into an executive session at 4:20 PM to discuss legal issues, the motion was seconded by Lee Ahrens; all votes were aye with Gary Fuchser abstaining; motion carried. Gary Fuchser, Ron Olson, Les Tlustos, and Arlene Lahaye left the meeting.

A motion was made by Terry Terrell, seconded by Lee Ahrens to come out of executive session at 6:23 PM; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 6:23 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

 

November 21, 2019

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District November 21, 2019 at 1:00 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Lucas Bear, Lee Ahrens, Bruce Troester and Marcus Sandberg. Terry Terrell, Christopher Garrett, and Gary Fuchser were absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel, and Drew Loutzenhiser, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Lucas Bear, seconded by Marcus Sandberg, that the minutes of the meeting held October 22nd be approved as published and provided to all directors on November 15th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of October. 

Arlene reviewed the October financial reports and Chance reviewed the load charts for October.  A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the October financial reports; motion carried.

Ron reviewed the Safety Statistics for October. NRPPD worked 3,438 hours during the month of October and 146,277 hours without a disabling injury. The training that occurred during the month was reviewed along with the incidents for October. A discussion was held on the incidents

that involved NRPPD employees and non NRPPD personnel. A motion was made by Lee Ahrens, seconded by Marcus Sandberg to accept the October Safety Reports; motion carried.

A motion was made by Lee Ahrens, seconded by Lucas Bear to excuse Christoph Garrett, Terry Terrell, and Gary Fuchser from the meeting; motion carried.

Ron reviewed the October Outage Report. There were 567 customers out during the month for a total of 65 customer hours without power. The majority of the outages were prearranged for line maintenance.

Ron reviewed the 2019-2026 Construction Plan. Ron reviewed the Four Work Orders, the need for the construction and the cost associated with each Work Order.

Ron discussed the material costs for NRPPD to install disconnects for residential customers. A discussion was also held on the cost of to install disconnects on an irrigation service along with the replacement cost of faulty secondary wire.

The Board was informed that NPPD took ownership of Breaker 304 in the Gordon Substation. This transfer of ownership relieves NRPPD from future regulations and replacement or repair costs associated with the breaker.

Chance discussed the Basin Meeting, at which there was very little discussion on the Basin FERC Filing.

Tri-State was downed graded by S&P from an A rating to an A- due to member unrest, legislative issues and unknown FERC issues.. Chance reported on the Tri-State Contract Committee Meeting.

Chance informed that board that Dave Jarecke has been appointed as the interim NREA General Manager.

Chance reviewed the Preliminary 2020 Budget, with a discussion following. Action on the 2020 Budget will take place at the December meeting.

The December meeting will be held on December 19th at 1:00 PM.

A motion was made by Lee Ahrens to go into an executive session at 2:58 PM to discuss personnel matters, the motion was seconded by Lucas Bear; motion carried. Ron Olson, Les Tlustos, Drew Loutzenhiser and Arlene Lahaye left the meeting.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to come out of executive session at 3:23 PM; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:24 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

December 19, 2019

 

 

 

MINUTES OF 2020 BUDGET HEARING

(unapproved)

 

The 2020 Budget Hearing of Northwest Rural Public Power District’s (NRPPD) Board of Directors was held in the Conference Room of the District December 19, 2019 at 1:00 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who Answered the roll call were, Lucas Bear, Lee Ahrens, Bruce Troester, Marcus Sandberg, Terry Terrell, and Christopher Garrett. Gary Fuchser was absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel, and Erik Persons, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to excuse Gary Fuchser form this meeting; motion carried.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to accept the order of business as published and supplemented at this meeting; motion carried.

Chance reviewed a ten year Financial Forecast for NRPPD. Chance then reviewed the proposed 2020 Budget and a projected rate increase for 2020.

There being no further business to come before the Board, the president declared the meeting adjourned at 1:45 PM.

 

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

December 19, 2019

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

(unapproved)

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District December 19, 2019 at 1:45 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who Answered the roll call were, Lucas Bear, Lee Ahrens, Bruce Troester, Marcus Sandberg, Terry Terrell, and Christopher Garrett. Gary Fuchser was absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel, and Erik Persons, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Lucas Bear, seconded by Terry Terrell, that the minutes of the meeting held November 21st be approved as published and provided to all directors on December 12th motion carried.

A motion was made by Lee Ahrens, seconded by Lucas Bear to excuse Gary Fuchser form this meeting; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of November. 

A discussion was held on the proposed 2020 Budget and rate increase. A motion was made by Lee Ahrens, seconded by Marcus Sandberg to approve the proposed 2020 Budget and rate increase; motion carried.

A discussion was held on changing the NRPPD office hours to 7:00 AM to 5:30 PM Monday through Thursday. A motion was made by Lee Ahrens, seconded by Christopher Garrett to approve the change in the NRPPD office hours affective January 1, 2020; motion carried.

Due to the retirement of Arlene Lahaye NRPPD will need to have the Bank authorized signatures updated for the General Fund Account and the Petty Cash Account. A motion was made by Lucas Bear, seconded by Marcus Sandberg to authorized Chance Briscoe, General Manager; Tony Hindman, Office Manager; Marcus Sandberg, Treasurer; Terry Terrell, Assistant Treasurer; and Bruce Troester, President as authorized signatures on the General Fund Account, and Chance Briscoe, Tony Hindman and Ron Olson as authorized signatures on the Petty Cash Account; motion carried.

NRPPD will also need to change the Trustee on NRPPD’s 401K Plan Document and the following Resolution was reviewed and approved with a motion being made by Lucas Bear, seconded by Marcus Sandberg:

 

 

RESOLUTION OF
THE BOARD OF DIRECTORS
OF
NORTHWEST RURAL PUBLIC POWER DISTRICT

 

Whereas, the Employer has the power to amend and restate the Plan, on January 1, 2020, the Following resolutions to amend and restate the Northwest Rural Public Power District 401K Plan and the Northwest Rural Public Power District 401K Trust were duly adopted by a majority of the Board of Directors of Northwest Rural Public Power District and that such resolutions have not been modified or rescinded as of the date hereof:


RESOLVED, that the form of Plan presented to this meeting is a Cash or Deferred Profit Sharing Plan as authorized under Internal Revenue Code sections 401(a), 401(k), 402(g), 401(m) and 501(a). This restatement shall be effective January 1, 2020;

 

RESOLVED, that the Northwest Rural Public Power District 401K Plan and the Northwest Rural Public Power District 401K Trust presented to this meeting are hereby adopted and approved and that the proper officers of the Employer are hereby authorized and directed to execute and deliver to the Plan Administrator one or more counterparts of the Plan and Trust.


RESOLVED, that the proper Officers of the Employer shall act as soon as possible to notify employees of the Employer of the restatement of the Plan and Trust by delivering to each employee a copy of the Summary Plan Description of the Plan in the form of the Summary Plan Description presented to this meeting, which form is hereby approved.


RESOLVED, that the form of Plan presented to this meeting is a restatement intended to meet the requirements of the Pension Protection Act of 2006 ("PPA '06"), the Heroes Earnings Assistance and Relief Tax Act of 2008 ("HEART"), the Emergency Economic Stabilization Act of 2008 ("EESA"), the Workers, Retiree, and Employer Recovery Act of 2008 ("WRERA") , as well as the required changes from the 2010 Cumulative List of Changes in Plan Qualification Requirements described in section 4 of Revenue Procedure 2005-66 as modified by Revenue Procedure 2007-44.


RESOLVED, that effective January 1, 2020, Arlene Lahaye is hereby removed as a trustee of the Northwest Rural Public Power District 401K Plan, and that the proper Officers of the Employer shall act to notify Arlene Lahaye of such removal.


RESOLVED, that effective January 1, 2020, Tony Hindman shall be appointed as a Trustee of the Northwest Rural Public Power District 401K Plan, further, that the proper Officers of the Employer shall act to notify Tony Hindman of this appointment. The undersigned further certifies that attached hereto as Exhibits A, B, C and D respectively are true copies of the Northwest Rural Public Power District 401K Plan Adoption Agreement, Document, Trust and Summary Plan Description approved and adopted in the above resolutions.

 

Motion Carried.

 

Chance discussed NRPPD’s position on consideration of filing intervention in complaints from LaPlata and United at Colorado’s PUC. Language from the LaPlata PUC filing was discussed along with jurisdiction of FERC or PUC and the Tri-State issues. It was the consensus of the Board to not join the joint Filing for Interventions of the other Nebraska members, but to continue to monitor the situation.

Arlene reviewed the November financial reports and Chance reviewed the load charts for November.  A motion was made by Lee Ahrens, seconded by Lucas Bear to accept the November financial reports; motion carried.

 

Ron reviewed the Safety Statistics for November. NRPPD worked 3,384 hours during the month of November and 150,065 hours without a disabling injury. The training that occurred during the month was reviewed along with the accidents and incidents for November. A motion was made by Marcus Sandberg, seconded by Lee Ahrens to accept the November Safety Reports; motion carried.

Ron reviewed the November Outage Report. There were 275 customers out during the month for a total of 32 customer hours without power.

Ron informed the Board that Federated Insurance will cover NRPPD’s damage on the radio tower that went down during the Thanksgiving storm.

Les has mailed Scholarship Applications to all the high schools in NRPPD’s service area. The applications are due by February 13th.

Tri-State has informed Les that Tri-State will continue to offer the LED rebates in 2020.

Chance informed the Board that the majority of the office renovation has been completed. The Claim for damages has been submitted to Federated Insurance and NRPPD hopes to have the reimbursement check before the end of the year.

Lucas Bear reported on the Mid-West Electric Consumers Annual Meeting he attended. He felt the meeting was very interesting and informative. Some of the topic discussed were electric vehicles and battery storage. Chance also commented that the Corp Of Engineers held a discussion on the Missouri River spring flooding in eastern Nebraska.

Terry Terrell reported on the NREA Annual Meeting. NREA has appointed Dave Jarecke’s, firm to fill the interim NREA General Manager services. The 2020 NREA Budget was also reviewed.

Terry Terrell stated that Tony Hindman and Brett Olson did a very nice job on their IT presentation at the NREA meeting.

A motion was made by Lucas Bear to go into an executive session at 3:55 PM to discuss personnel matters, the motion was seconded by Marcus Sandberg; motion carried. Ron Olson, Les Tlustos, Arlene Lahaye, and Erik Persons left the meeting.

A motion was made by Terry Terrell, seconded by Marcus Sandberg to come out of executive session at 4:30 PM; motion carried.

A motion was made by Marcus Sandberg, seconded by Terry Terrell to approve recommended staff salary increases for 2020, with amendment; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 4:35 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

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